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Operations Support Specialist IV

2 months ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time

Company Overview

At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our diverse team of professionals collaborates to tackle significant challenges and contribute to a safer world.

Position Overview

We are seeking an experienced Operations Administrative Specialist IV to join our dynamic Operations team within the Defense Technologies Engineering Division (DTED). This role involves performing a variety of administrative tasks in a fast-paced environment, requiring strong organizational skills and the ability to manage multiple priorities.

Key Responsibilities

  • Act as a liaison for Operations management, providing guidance on organizational policies and procedures.
  • Develop and maintain comprehensive databases, spreadsheets, and filing systems to support office operations.
  • Update and manage records within the Enterprise Asset Management (EAM) system.
  • Compile data from various sources to prepare detailed reports and presentations.
  • Draft correspondence and manage sensitive communications for management review.
  • Oversee complex scheduling and calendar management, prioritizing appointments effectively.
  • Coordinate meetings and events, including Design Reviews and Safety Notes.
  • Perform additional tasks as required to support the team.

Qualifications

  • Must be able to obtain and maintain a U.S. DOE Q-level security clearance, requiring U.S. Citizenship.
  • Proven administrative skills, including proficiency in keyboarding, editing, and proofreading.
  • Exceptional organizational abilities with a keen attention to detail.
  • Experience working independently in a high-pressure environment with shifting priorities.
  • Strong communication and interpersonal skills to effectively engage with a diverse workforce.
  • Self-motivated and adaptable, with the ability to handle sensitive information with discretion.
  • Intermediate proficiency in Microsoft Office Suite and familiarity with database and scheduling software.

Additional Information

This position may offer a hybrid work schedule, allowing for a blend of in-person and remote work. LLNL is recognized as one of the best places to work, offering a flexible benefits package, 401(k), and education reimbursement programs.

Security Clearance Requirements

This role necessitates a Department of Energy (DOE) Q-level clearance. Selected candidates will undergo a Federal background investigation to determine eligibility for access to classified information.

Equal Opportunity Employment

LLNL is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to any protected characteristic.