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Administrative Assistant

2 months ago

West Palm Beach, Florida, United States Florida Rural Legal Services Full time
Job Title: Receptionist

We are seeking a highly organized and detail-oriented Receptionist to join our team at Florida Rural Legal Services, Inc.

Job Summary

The Receptionist will provide administrative and secretarial support to all office staff, ensuring a smooth and efficient workflow. This role requires excellent communication and interpersonal skills, as well as the ability to work in a fast-paced environment.

Key Responsibilities
  • Greet clients, prospective clients, and visitors, and determine whether they can be assisted.
  • Sort, date stamp, and distribute incoming mail and scan documents as needed.
  • Perform typing assignments and assist with community events as required.
  • Maintain and prepare statistical information relative to clients.
  • Answer incoming calls and transfer them to the appropriate staff member or send a case note.
  • Screen prospective clients in emergency situations and perform other duties as assigned.
Requirements
  • High School Diploma or GED.
  • Must type a minimum of 50 wpm.
  • Some knowledge of the legal system and commitment to the mission of FRLS.
  • Ability to forge positive relationships with prospects, colleagues, and the community.
  • Good organizational, interpersonal, and communication skills.
  • Ability to work collaboratively and independently.
  • Working knowledge of Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and CMS.
Working Conditions

This position operates in a professional office environment.

Physical Requirements

This is a largely sedentary role, with some lifting of office supplies up to 20 pounds required.