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Office Administrator

1 month ago

Houston, Texas, United States HOATalent Full time
Job Summary:

We are seeking a highly organized and proactive Office Manager to oversee and manage the administrative operations of HOATalent. The ideal candidate will be responsible for ensuring the smooth functioning of office operations, managing HR processes, handling IT-related tasks, and facilitating banking and accounting activities.

Responsibilities:
  • Office Management: Manage office supplies, maintain inventory, and oversee postage and folding machines.
  • Accounts Receivable (AR): Generate chargeback billing, ramp reimbursement billing, onsite payroll billing, and post management fees.
  • Accounts Payable (AP): Process payments for corporate payables and handle deposits for in-house income.
  • IT Management: Manage Outlook and Office 365 tasks, oversee CINC operations, and handle urgent IT situations.
Qualifications:
  • Proven experience as an Office Manager or in a similar administrative role.
  • Strong knowledge of office management responsibilities, systems, and procedures.
  • Proficiency in MS Office, particularly in MS Excel and MS Outlook.
  • Familiarity with HR procedures and payroll processes.
  • Basic IT skills, particularly in managing user accounts and handling minor technical issues.
Education:
  • A degree in Business Administration, Management, or a related field is preferred.