Lead Financial Analyst

2 weeks ago

Boca Raton, Florida, United States NDM Hospitality Services Full time

NDM Hospitality Services is a family-operated enterprise in the hospitality sector, originally focused on food and beverage, now diversifying into vacation rentals. We are pioneering a unique niche in hospitality by establishing recognizable brands that offer consistent accommodations, services, and amenities within the vacation rental industry. Envision merging the comforts of a vacation home with the professionalism and reliability of a top-tier resort.

Our Benefits: Health, Dental, Vision, Complimentary Life Insurance, Employee Assistance Program, 401k Plan, Discounted Hotel Stays, Discounts in Food & Beverage Outlets, Opportunities for Professional Development, Employee Appreciation Events, Recognition and Rewards Program, and much more.

The Lead Financial Analyst will oversee accounting and external financial reporting for a portfolio of properties, managing the entire spectrum of transaction processing, general ledger oversight, external financial reporting, annual audit preparation, and ownership distributions. We are looking for a highly proficient and experienced financial professional to manage all facets of accounting and finance. The Lead Financial Analyst will be responsible for comprehensive accounting cycles and additional tasks outlined below.

Comprehensive Accounting Cycle:

  • Accounts Payable (AP):
    • Supervise the accounts payable process, ensuring timely and precise processing of vendor invoices, payments, and account reconciliations.
    • Authorize all AP coding and allocations.
  • Accounts Receivable (AR):
    • Manage tenant billing for monthly charges.
    • Maintain AR subledger.
    • Collaborate with the Property Manager to monitor tenant payments, resolve billing disputes, and ensure timely rent collections.
    • Apply payments to outstanding charges according to company policies.
  • Revenue Recognition:
    • Oversee commercial billing processes.
    • Ensure revenue recognition aligns with lease agreements and GAAP standards.
  • General Ledger Management:
    • Post journal entries for property-related transactions.
    • Reconcile general ledger accounts monthly and manage accruals, reclassifications, and prepaid amortizations.
  • Bank Reconciliations:
    • Conduct monthly bank reconciliations for property accounts.
    • Identify and promptly resolve discrepancies.
    • Review and post daily bank activities.
Financial Reporting and Reconciliation:
  • Balance Sheet Reconciliations:
    • Prepare monthly reconciliations for balance sheet accounts, supported by appropriate documentation.
    • Adhere to all period closing procedures related to audit preparation.
  • Financial Reporting:
    • Generate comprehensive financial reports, including budget comparisons, balance sheets, cash flow statements, general ledgers, rent rolls, and any other required reports.
    • Collaborate with the Property Manager to prepare monthly operating reports, including an executive summary of operations and detailed budget-to-actual variances.
    • Oversee the preparation of operating reports and manage the entire month-end closing process to ensure accuracy and completeness.
  • Technical Accounting:
    • Apply technical accounting knowledge to transactions and property-related financial activities.
    • Ensure compliance with GAAP and relevant accounting standards.
Internal Controls and Compliance:
  • Internal Controls:
    • Establish and maintain effective internal controls for financial reporting and asset protection.
    • Conduct periodic reviews to ensure compliance with policies and procedures.
    • Ensure all financial activities adhere to company policies and GAAP standards.
Property Accounting Functions:
  • Lease Accounting:
    • Maintain lease accounting records and ensure financial reporting accurately reflects the terms and conditions outlined in lease agreements.
    • Set up lease schedules, including base rent, percentage rent, escalations, recoveries, and any other charges related to tenants.
    • Update lease records to reflect modifications such as renewals, extensions, terminations, and rent adjustments.
    • Maintain Straight-line rent schedules.
    • Track tenant improvement allowances.
  • Various Reconciliations:
    • Prepare reconciliations for various billable items based on lease terms.
    • Ensure accurate allocation of expenses to tenants per lease agreements.
  • Fixed Asset Management:
    • Monitor property-related capital expenditures and depreciation.
    • Maintain fixed asset records.
Communication and Collaboration:
  • Cross-Functional Coordination:
    • Work closely with property managers, leasing teams, and other departments to ensure accurate financial reporting and business success.
    • Address and resolve accounting issues related to property operations.
    • Communicate with ownership and lenders.
  • Audit Preparation:
    • Assist in preparing documentation and responses for internal and external audits.
    • Ensure timely completion of audit requests and compliance with audit recommendations.
Education and Experience Requirements:
  • Bachelor's degree in accounting, finance, or a related field. CPA or equivalent certification preferred.
  • Minimum of 3-5 years of experience in property accounting, with a focus on retail properties.
  • Experience with straight-line rent accounting and complex lease agreements.
  • Exposure to technical accounting and GAAP compliance.
  • Proficiency in property management accounting software and MS Office Suite.
  • Strong analytical skills and attention to detail.
  • Ability to prepare and analyze financial statements and reports.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Deep understanding of real estate accounting principles and lease accounting.
  • Familiarity with GAAP and other regulatory requirements related to property accounting.
  • Knowledge of internal controls and their application in a property management context.
  • Strong analytical skills to interpret financial data and prepare variance analysis.
  • High attention to detail to ensure accuracy in accounting records and reports.
  • Ability to meet deadlines and manage multiple tasks efficiently.

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