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Executive Administrative Coordinator

2 months ago

Orlando, Florida, United States FEDSYNC Full time
Job Overview

FedSync is committed to principles of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our aim is to collaborate with pioneering thinkers and innovative personalities to provide solutions that extend beyond the present. We strive to equip federal government entities with transformative solutions, ensuring they are prepared for future challenges. Our workforce is our greatest asset.

Key Responsibilities
  • Provide comprehensive administrative assistance to executive personnel and the Administrative Office, overseeing office management tasks such as budgeting, personnel documentation, and payroll to ensure seamless daily operations.
  • Independently manage projects that require research and the creation of presentation materials using Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams.
  • Act as a professional representative of the office, executing routine procedures autonomously and applying a thorough understanding of practices and guidelines to specific situations.
  • Handle various office tasks including managing visitor interactions, phone communications, calendar maintenance, travel coordination, file management, and meeting logistics.
  • Support executive staff and legal teams in administrative functions, ensuring proficient execution of tasks related to budgeting and personnel records.
  • Facilitate the coordination of office activities, providing clerical and secretarial support while maintaining positive relationships with leadership and executive teams.
  • Assist the Directorate Executive staff with various projects, programs, or events as needed.
  • Demonstrate strong organizational skills and the ability to work collaboratively within a team to enhance administrative efficiency.
  • Exhibit effective communication skills, both verbal and written, to engage with internal and external stakeholders.
  • Manage time effectively, prioritize tasks, and maintain attention to detail in all aspects of work.
  • Ensure compliance with policies regarding Controlled Unclassified Information (CUI) and safeguard sensitive information.
  • Maintain an exceptional level of customer service, demonstrating a positive attitude and a commitment to assisting clients.
  • Exercise authority in managing daily calendar appointments for staff, ensuring optimal time management.
  • Utilize formal procedures to track work coordination both within and outside the office.
  • Perform additional duties as assigned by management.
Qualifications
  • U.S. citizenship is required.
  • A minimum of a high school diploma or equivalent professional experience of at least 6 years.
  • Proficiency in administrative support with a focus on policy implementation and effective communication.
  • Ability to respond to inquiries and administrative challenges from various stakeholders.
  • Strong planning and organizational skills to enhance office operations.

FedSync is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, or any other non-merit factor.