Administrative Coordinator

5 days ago

Owings Mills, Maryland, United States Advanced Heating & Cooling LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Advanced Heating & Cooling LLC. As an Administrative Assistant, you will provide administrative support to our Service Department, ensuring seamless day-to-day operations and exceptional customer service.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the Service Department, including organizing paperwork, scheduling appointments, and managing customer inquiries.
  • Accounts Receivable and Payable: Handle accounts receivable (AR) tasks, such as invoicing, processing payments, and reconciling accounts. Support accounts payable (AP) processes, including vendor communications, invoice processing, and payment scheduling.
  • Customer Service: Collaborate with dispatch to enhance productivity, professionalism, and teamwork within the department. Foster a positive company culture by promoting growth and teamwork among team members.
  • Administrative Tasks: Assist management with various administrative tasks, adapting to additional responsibilities as the company expands.
Requirements
  • Residency: Reside within a 25-mile radius of our location.
  • Technical Skills: Proficient in typing with accuracy and efficiency. Ideally possess experience with Deltek or Computer Ease software. Alternatively, experience in the HVAC industry is a plus.
  • Soft Skills: Strong attention to detail and organizational skills. Ability to multitask and prioritize tasks effectively. Excellent communication skills, both written and verbal. Adaptability and willingness to learn new software or industry-specific knowledge as required.
  • Authorization: Must be authorized to work in the US.
What We Offer
  • Competitive Compensation: Enjoy great pay and benefits that reflect your expertise and contributions.
  • Professional Environment: Join a company that maintains a high standard of professionalism in all aspects of our operations, providing a platform for your career to thrive.
  • Training Opportunities: Benefit from ongoing training and development programs that empower you to excel in your role and beyond.
  • Career Growth: We're committed to your long-term success, offering opportunities for advancement and career development.
  • Work-Life Balance: We understand the importance of balance in life and actively promote it, ensuring you have time for personal and family pursuits.
Equal Opportunity Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

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