Construction Office Administrator

2 months ago


Owings Mills, Maryland, United States M&B Contract Specialties Inc. Full time

M&B Contract Specialties Inc. is seeking a highly organized and detail-oriented Construction Office Administrator to join our team. This role will provide essential administrative and logistical support to our construction operations, ensuring smooth workflow and efficient project execution.

As a Construction Office Administrator, you will be responsible for a wide range of tasks, including managing communication, coordinating schedules, handling documentation, and supporting warehouse operations. Your ability to multitask, prioritize effectively, and work independently is crucial in this dynamic environment.

Responsibilities:
  • Manage bid invitations, track responses, and follow up with potential bidders.
  • Answer phone calls, direct inquiries, and provide general administrative support.
  • Process time sheets accurately and efficiently.
  • Maintain accurate inventory records, receive incoming shipments, and organize warehouse stock.
  • Prepare and distribute acknowledgments for orders placed.
  • Assist with the preparation of submittals, shop drawings, and small bids as directed.
  • Generate installation and billing documents for completed projects.
  • Ensure sample books are current and readily accessible.
  • Perform data entry tasks and maintain organized filing systems.
  • Contribute to a positive and collaborative work environment by assisting colleagues with various administrative needs.


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