Experienced Events and Meetings Specialist

1 week ago

Nashville, Tennessee, United States Bridgestone Americas Full time

Company Overview

At Bridgestone, we pride ourselves on being a valued member of a larger mission to Serve Society with Superior Quality. We offer our teammates more than just a salary; we provide comprehensive training, competitive performance incentives, paid time off, healthcare benefits for both full-time and part-time employees, and a 401k plan to secure your financial future.

We believe that exceptional service and quality stem from allowing individuals to bring their authentic selves to work, fostering an environment of support and inclusivity. We champion diverse perspectives and understand the significance of viewing our business through various lenses. Our goal is to build a team that reflects the diversity of the world we serve. Show us your unique qualities and strengths, as they are what we truly need.

Bridgestone Americas, Inc., based in Nashville, Tennessee, is the U.S. subsidiary of Bridgestone Corporation, headquartered in Japan. We develop, manufacture, and market a wide array of products under the Bridgestone, Firestone, and associated brands to meet the diverse needs of our customers across various industries.

Job Category

Sales, Marketing & Product Management

Position Summary

This professional role reports to the Brand department and is responsible for supporting meetings and events across the organization, including but not limited to Consumer Tire, Commercial Tire, Retail Organization, and Executive Leadership. The position involves managing multiple events at various stages and levels of complexity with different budgetary considerations.

The ideal candidate is meticulous, highly organized, and capable of maintaining composure under pressure. This role requires interaction with both internal and external clients, necessitating a professional demeanor when collaborating with diverse personnel. Additionally, the candidate should be prepared to contribute innovative ideas and support positive changes.

Responsibilities

- Collaborate with leadership teams and marketing departments to define event objectives and assist in the design, planning, and execution of programs that fulfill those objectives.

- Aid in budget management, ensuring cost efficiency while maintaining high-quality programming.

- Research and recommend suitable venues and locations.

- Support the Procurement Team in contract negotiations by understanding contractual language and negotiation standards.

- Assist in budget creation, manage expenses to adhere to budgetary limits, and reconcile event invoices. Provide recommendations for cost-saving measures and assist in compiling final budget reports post-event.

- Oversee event logistics, including theming, registration, attendee communication, transportation, timelines, and budgeting.

- Ensure successful onsite event delivery by coordinating with teams, managing attendees, vendor relationships, timelines, and logistics.

- Assist in the planning and execution of trade shows, ensuring seamless coordination and execution.

- Work alongside more experienced planners to gain insights and experience from their expertise.

- Engage professionally with individuals at various organizational levels, both verbally and in writing.

- Foster and maintain positive relationships among customers, teammates, and service providers to enhance satisfaction during events.

- Produce clear, error-free event communications with a strong understanding of structure, detail, and tone.

Minimum Qualifications

+ Bachelor's degree required.

+ CMP (Certified Meeting Professional) preferred or willingness to pursue certification.

+ A minimum of 3 years in event management, focusing on planning and/or operations.

+ At least 2 years of experience in planning and/or operations related to trade shows.

+ Familiarity with Cvent is preferred.

+ Experience in various aspects of event management, including planning, execution, and post-event analysis.

+ Basic negotiation and budget management skills.

+ Ability to collaborate with vendors for contract negotiations and pricing.

+ Strong relationship-building and communication skills.

+ Proficient verbal and written communication skills.

+ Ability to work effectively under pressure, independently, and meet deadlines.

+ Knowledge of corporate standards and procedures.

+ Willingness to travel up to 25%, with minimal international travel potentially required.

+ Typically requires a minimum of 5 years of related experience with a bachelor's degree; or 3 years with a master's degree; or a PhD without experience; or equivalent work experience.

Bridgestone is an Equal Employment Opportunity / Affirmative Action employer. We consider all individuals for employment regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Employment Eligibility

If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.

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