Administrative Professional
4 days ago
Vaco is seeking an experienced administrative professional to join our dynamic team. As the face of our administration and front office, this role requires a variety of administrative and clerical tasks. Duties include providing support to the entire office team, greeting visitors in a professional and polite manner, phone reception, calendar management, and additional clerical activities. This position reports to the Regional Operations Manager.
Key Responsibilities:- Provide administrative support to the office team, including answering phone calls, responding to emails, and managing calendars.
- Manage the front office, including greeting visitors, handling mail and packages, and maintaining a clean and organized workspace.
- Assist with special projects, such as preparing reports, coordinating travel arrangements, and ordering office supplies.
- Develop and maintain a filing system, including both physical and digital files.
- Update and maintain office policies and procedures, ensuring compliance with company standards.
- Act as the point of contact for internal and external clients, providing excellent customer service and support.
- Minimum of 3 to 5 years' experience in administrative support or a related role.
- Proficient in Microsoft Office suite and database knowledge.
- Experience within staffing, consulting, or HR highly desired.
- Strong work ethic and availability after hours as needed.
- Bachelor's Degree Desired.
- Competitive hourly rate with full benefits (medical, dental, vision, HSA, 401k, PTO and more).
- Fun and laid-back office environment with regular team outings.
- Strong infrastructure support from off-site Operations Director and Shared Services center.
- Opportunity to grow into Office Management or other functions within the company.
Vaco is an international talent and solutions firm headquartered in Nashville, Tennessee, with more than 35 locations around the globe. We're a different kind of company, built on an uncommon culture that values personal empowerment and fierce entrepreneurial spirit. We're here to help the best and brightest industry talent find the freedom that comes from fulfilling their professional potential with companies that value human connection.
We're an equal opportunity employer and welcome applications from diverse candidates. If you're passionate about administration and want to join a dynamic team, we encourage you to apply.
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