Administrative Coordinator

2 weeks ago

Coon Rapids, Minnesota, United States Integrated Building Solutions Full time

POSITION TITLE: Office Coordinator

REPORTS TO: Office Director

COMPENSATION: $24.00 to $28.00 per hour

The starting salary for a successful candidate will be determined based on relevant knowledge, skills, education, and experience. The listed pay range is generally applicable to candidates who meet the qualifications and requirements specified in this job description. We offer a competitive compensation package that acknowledges your experience, credentials, and education, along with a comprehensive benefits program to support your needs.

ABOUT INTEGRATED BUILDING SOLUTIONS:

At Integrated Building Solutions (IBS), we pride ourselves on being a unique player in the industry, where your contributions are valued and recognized. As a small company with a national presence, we embrace our distinctiveness, focusing on delivering exceptional service to our clients and finding innovative solutions where others may falter. Our motto reflects our commitment: "We love spending our customer's money, but we hate wasting it."

IBS is a respected specialized general contractor, providing services in electrical, fire, and HVAC systems. Our offerings encompass a full spectrum of services, including consulting, engineering, construction, commissioning, maintenance, and training across North America.

We operate under the Entrepreneurial Operating System (EOS), ensuring that as a member of our team, you will have a leader who:

  • Provides clear guidance
  • Ensures you have the necessary resources
  • Acts with the company's best interests in mind
  • Delegates tasks appropriately
  • Takes the time to understand your role and contributions
  • Communicates expectations clearly
  • Conducts effective meetings
  • Meets with you quarterly for one-on-one discussions
  • Recognizes and rewards your achievements

ROLE OVERVIEW:

As part of an EOS-driven organization, the ideal candidate will be a proficient project coordinator with a background in commercial construction, particularly in electrical, fire, and HVAC systems.

Key Responsibilities:

  • Perform bookkeeping duties, including accounts payable, invoicing, and credit card statement reconciliation.
  • Engage with internal and external stakeholders to gather necessary information.
  • Coordinate travel arrangements for project superintendents and manage project invitations for project managers.
  • Assist in evaluating potential business partners.
  • Maintain and update documentation for business partners.
  • Support directors with various administrative tasks, including talent acquisition, marketing efforts, and office supply management.

CANDIDATE PROFILE:

The right candidate will embody our core values: We CARE, We LISTEN, We ANTICIPATE, We INNOVATE, and We DO. You should have at least three (3) years of experience in a commercial construction environment, with a preference for knowledge in electrical and/or fire systems.

  • Organizational Skills: Ability to manage tasks efficiently to meet objectives.
  • Written Communication: Clear and professional written correspondence.
  • Inquisitive Nature: Proactively seek to understand project scopes and associated needs.
  • Creative Problem-Solving: Ability to think outside the box to find solutions.
  • Influencing Skills: High level of project management expertise to guide teams and clients.
  • Sense of Humor: A relaxed yet professional demeanor is essential for our office culture.
  • Verbal Communication: Confident and effective communication with peers, clients, and vendors.
  • Team Collaboration: Ability to work effectively within a team-oriented environment.

You should possess strong attention to detail, excellent time management, interpersonal skills, problem-solving abilities, and proficiency in Microsoft Office applications (primarily Outlook, Excel, Word, and PowerPoint), along with experience in accounting software.

MINIMUM QUALIFICATIONS: A combination of education and experience that provides the necessary knowledge, skills, and abilities is acceptable.

Education: High School diploma with trade or college education in a related field.

Experience: Minimum of five (5) years in a supportive office role with bookkeeping responsibilities.

BENEFITS:

  • Health, Dental, Life, and Long-Term Disability Insurance
  • 401(k) Safe Harbor Plan
  • Paid Time Off
  • Fuel Allowance
  • Mobile Phone Allowance
  • Professional Development Support
  • Travel Points for Airlines, Hotels, and Rental Cars

IBS is an equal opportunity employer, providing equal opportunities to all employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

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