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Administrative Support Specialist

2 months ago

Coon Rapids, Minnesota, United States Integrated Building Solutions Full time

POSITION TITLE: Office Coordinator

REPORTS TO: Office Director

COMPENSATION: $24.00 to $28.00 per hour

The starting salary for the successful candidate will be determined based on relevant knowledge, skills, education, and experience. The salary range provided is generally applicable to candidates who meet the qualifications and requirements outlined in this job description. We offer a competitive compensation package that acknowledges your experience, credentials, and education, alongside a comprehensive benefits program to support your needs.

ABOUT INTEGRATED BUILDING SOLUTIONS:

Integrated Building Solutions (IBS) is a small yet impactful company with a nationwide presence. We pride ourselves on our unique approach to customer service, emphasizing integrity and efficiency. Our mission is to provide exceptional solutions in the electrical, fire, and HVAC sectors, ensuring we deliver where others may fall short.

As a recognized specialized general contractor, we offer a full spectrum of services, including consulting, engineering, construction, commissioning, maintenance, and training across North America.

At IBS, we operate under the Entrepreneurial Operating System (EOS), which means you will work under a leader who:

  • Provides clear guidance
  • Ensures you have the necessary resources
  • Acts with the organization's best interests in mind
  • Delegates tasks effectively
  • Takes the time to understand your role and contributions
  • Communicates expectations clearly
  • Conducts productive meetings
  • Meets with you quarterly for one-on-one discussions
  • Recognizes and rewards your contributions

ROLE OVERVIEW:

The ideal candidate for this position is a skilled project coordinator with a solid background in commercial construction, particularly in electrical, fire, and HVAC systems.

Key Responsibilities:

  • Perform bookkeeping duties, including accounts payable, invoicing, and credit card reconciliation.
  • Engage with internal and external clients to gather necessary information.
  • Coordinate travel arrangements for project superintendents and send project invitations to managers.
  • Assist in evaluating potential business partners.
  • Maintain and update documentation for business partners.
  • Support directors with various administrative tasks, including talent acquisition, marketing efforts, and inventory management.

CANDIDATE PROFILE:

The right candidate embodies our core values: We CARE, We LISTEN, We ANTICIPATE, We INNOVATE, and We DO. You should have at least three (3) years of experience in a commercial construction environment, preferably with knowledge in electrical and/or fire systems.

  • Organizational Skills: Ability to maintain structure and meet objectives.
  • Written Communication: Clear and professional written correspondence.
  • Curiosity: Inquisitive nature to fully grasp project scopes and associated needs.
  • Problem-Solving: Creative approach to resolving challenges.
  • Influence: Strong project management skills to persuade team members and clients.
  • Sense of Humor: A relaxed yet professional demeanor is essential.
  • Verbal Communication: Confident and effective communication with peers, clients, and vendors.
  • Team Player: Ability to work collaboratively within a team environment.

You should demonstrate meticulous work habits, including attention to detail, time management, interpersonal skills, problem-solving abilities, and proficiency in Microsoft Office applications (primarily Outlook, Excel, Word, and PowerPoint), along with experience in accounting software.

MINIMUM QUALIFICATIONS:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is acceptable.

Education: High School diploma with trade and/or college education in a related field.

Experience: A minimum of five (5) years in a supportive office role that includes bookkeeping responsibilities.

BENEFITS:

  • Health, Dental, Life, and Long-Term Disability Insurance
  • 401(k) Safe Harbor Plan
  • Paid Time Off
  • Fuel Allowance
  • Mobile Phone Allowance
  • Professional Development Support
  • Travel Rewards Points

IBS is an equal opportunity employer and provides equal employment opportunities to all employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.