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Administrative Support Specialist

2 months ago

Coon Rapids, Minnesota, United States Integrated Building Solutions Full time

POSITION TITLE: Office Coordinator

REPORTS TO: Office Director

COMPENSATION: $24.00 to $28.00 per hour

The starting salary for the selected candidate will be determined based on relevant experience, education, and skills. The compensation package is designed to be competitive and reflects the qualifications and expertise of the individual.

ABOUT INTEGRATED BUILDING SOLUTIONS:

At Integrated Building Solutions (IBS), we pride ourselves on being a unique player in the construction industry. Our company values integrity and efficiency, ensuring that we deliver exceptional service to our clients while maintaining a focus on sustainability and cost-effectiveness.

As a recognized leader in specialized contracting, we offer a comprehensive range of services, including consulting, engineering, construction, and maintenance across various sectors.

ROLE OVERVIEW:

The successful candidate will serve as a vital link within our operations, acting as a proficient project coordinator with a solid background in commercial construction, particularly in electrical, fire, and HVAC systems.

KEY RESPONSIBILITIES:

  • Perform bookkeeping duties such as managing accounts payable, processing invoices, and reconciling financial statements.
  • Engage with both internal and external stakeholders to gather necessary information.
  • Coordinate travel arrangements for project leaders and facilitate project-related communications.
  • Assist in evaluating potential business partners.
  • Maintain and update documentation related to business partnerships.
  • Support executive management with various administrative tasks, including recruitment, marketing efforts, and inventory management.

CANDIDATE PROFILE:

The ideal candidate will embody our core values: We CARE, We LISTEN, We ANTICIPATE, We INNOVATE, and We DO. A minimum of three (3) years of experience in a supporting role within a commercial construction environment is essential, with a preference for knowledge in electrical and fire systems.

  • Exceptional organizational skills to meet project deadlines.
  • Strong written communication abilities to ensure clarity and professionalism.
  • A proactive approach to understanding project scopes and requirements.
  • Creative problem-solving skills to address challenges effectively.
  • Ability to influence and collaborate with team members and clients.
  • A good sense of humor to contribute to a positive workplace culture.
  • Effective verbal communication skills for interactions with colleagues, clients, and vendors.
  • A collaborative mindset to thrive in a team-oriented environment.

The candidate should possess meticulous attention to detail, excellent time management skills, and proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint, along with experience in accounting software.

QUALIFICATIONS:

Education: High School diploma with additional training or education in a relevant field.

Experience: A minimum of five (5) years in an administrative role that includes bookkeeping responsibilities.

EMPLOYEE BENEFITS:

  • Health, Dental, Life, and Long-Term Disability Insurance
  • 401(k) Safe Harbor Plan
  • Paid Time Off
  • Fuel Allowance
  • Mobile Phone Allowance
  • Professional Development Opportunities
  • Travel Rewards Points

IBS is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by applicable laws.