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Operations Administrative Coordinator

2 months ago

West Hollywood, United States Mens Health Foundation Full time
Position Overview

Are you looking for a rewarding opportunity within a mission-driven organization? Do you aspire to contribute to a workplace that fosters personal and professional growth?

At Men's Health Foundation, we are dedicated to creating an equitable healthcare environment free from stigma and barriers.

Our commitment to "Reimagining Healthcare" emphasizes the importance of understanding and respecting each patient's unique journey. We prioritize the evolving needs of our patients, ensuring they feel valued and cared for.

Why Choose Men's Health Foundation?

We are in search of dedicated individuals who are passionate about making a difference. By transforming healthcare delivery, we aim to enhance health equity for vulnerable populations. We celebrate diversity and welcome individuals from all backgrounds and identities.

Our staff is the cornerstone of our organization, and we strive to offer a comprehensive benefits package that supports their well-being:

  • Medical, Dental, Vision, Life, and Long-Term Disability insurance
  • 11 Paid Holidays plus an additional mental health day
  • 401(k) Retirement plan with potential employer matching
  • Flexible Spending Account (FSA)
  • 40 hours of sick leave
  • 120 hours of Paid Time Off (PTO) accrued in the first year

We seek team members who are advocates for diversity, as our initiatives within the LGBTQ+ community promote inclusivity and positive expressions of identity. Candidates should be comfortable with materials and events that reflect our culture of acceptance.

Key Responsibilities

As the Operations Administrative Coordinator, you will be instrumental in supporting our executive and senior leadership teams, directly influencing the efficiency of our operations. Reporting to the Administrative Services Manager, you will manage essential administrative functions and facilitate effective communication with staff and clients.

Core Duties

Administrative Support:

  • Manage front desk operations and oversee daily administrative activities.
  • Welcome and direct visitors to the appropriate personnel.
  • Provide comprehensive administrative support to senior management, including organizing meetings, documenting minutes, and preparing reports.
  • Perform clerical tasks such as answering phone calls, filing, and managing correspondence.
  • Sort and distribute mail and deliveries efficiently.
  • Demonstrate the ability to multitask in a dynamic environment.
  • Other responsibilities as assigned.

Office Management:

  • Ensure adequate stock of office supplies and refreshments.
  • Maintain inventory across multiple locations as necessary.
  • Organize storage, kitchen, and common areas effectively.
  • Monitor meeting room schedules and prepare spaces for meetings.
  • Keep collaborative areas tidy and well-equipped.
  • Serve as the point of contact for office equipment troubleshooting and repairs.
  • Coordinate meals for staff and visitors as needed.
  • Participate in employee engagement initiatives.
  • Oversee the ordering of supplies and refreshments.
  • Foster a respectful and kind environment for all colleagues and clients.
  • Exhibit a proactive, flexible, and detail-oriented approach.
  • Other duties as assigned.
Qualifications
  • 1 to 3 years of experience in customer service or administrative roles.
  • A Bachelor's degree is preferred but not mandatory.
Company Requirements:
  • Ability to pass a comprehensive background check.
  • Possession of a valid driver's license.
  • Strong interpersonal skills and attention to detail.
  • Willingness to work flexible hours.
  • Compliance with health protocols as required.