Administrative Support Specialist

2 weeks ago


Hershey, Pennsylvania, United States Commonwealth of Pennsylvania Full time
POSITION OVERVIEW

The Commonwealth of Pennsylvania is seeking a meticulous and organized individual for the role of Administrative Support Specialist within the Bureau of Training and Education.

This role involves providing essential clerical assistance by managing training applications for various position courses, including those conducted at off-site venues and regional training centers. If you possess a keen eye for detail and a commitment to excellence, this position may be the right fit for you.

ROLE RESPONSIBILITIES

The selected candidate will be responsible for processing all applications related to scheduled and specialized training courses held at the Academy and other locations. Key duties include:

  • Creation and upkeep of applicant training records using database management systems.
  • Preparation of attendance rosters, certificates, and confirmation notices.
  • Management of training files and documentation.
  • Handling inquiries related to training courses via telephone.
  • Distribution of training-related correspondence to relevant departments and law enforcement agencies through various communication methods.
  • Scanning and archiving training course materials.

Work Schedule and Additional Information:

  • Full-time position.
  • Standard working hours are from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch break.
  • This position is not eligible for remote work.
  • Complimentary parking is provided.
  • Salary: The starting annual salary for new hires will be $35,306 (before taxes).
QUALIFICATIONS AND REQUIREMENTS

Minimum Experience and Training:

  • At least six months of experience as a Clerical Assistant 1 (or equivalent).
  • High school diploma or equivalent.
  • A combination of relevant experience and training may also be considered.

Additional Skills:

  • Proficiency in Microsoft Outlook and Microsoft Word for at least one year.
  • Ability to perform essential job functions effectively.

Legal Requirements:

  • Successful completion of criminal history and background checks is mandatory.
APPLICATION PROCESS

Interested candidates must submit a complete application by the specified closing date. Please note that resumes and cover letters will not be reviewed for eligibility purposes; all relevant experience and qualifications must be detailed within the application form.

The Commonwealth of Pennsylvania is an equal opportunity employer and is committed to fostering a diverse workforce. We encourage applications from individuals of all backgrounds and experiences.



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