Administrative Support Specialist

1 day ago

Riverside, California, United States NexGen Staffing LLC Full time
Administrative Support

As an Administrative Support Specialist at NexGen Staffing LLC, you will be responsible for providing exceptional support to our team. Your key responsibilities will include answering and directing phone calls, taking messages, and handling general inquiries. You will also be responsible for greeting and assisting visitors in a professional and courteous manner. Additionally, you will manage incoming and outgoing mail, emails, and other correspondence. Your organizational skills will be put to the test as you prepare and edit documents, reports, and presentations as needed.

Scheduling and Coordination
You will schedule and coordinate appointments, meetings, and events, ensuring that all necessary details are accurate and up-to-date. Your calendar management skills will be essential in maintaining and updating calendars for staff and management. You will also assist with travel arrangements and itineraries, ensuring that all necessary documents are in order.

Record Keeping and Documentation
You will maintain accurate and up-to-date filing systems, both electronic and paper. Your attention to detail will be crucial in organizing and storing documents, records, and files in an easily accessible manner. You will also assist with data entry, ensuring that all records are accurate and complete.

Office Management
You will be responsible for ordering and maintaining office supplies and inventory. Your technical skills will be put to the test as you ensure that office equipment is properly maintained and serviced. You will also assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

Communication and Collaboration
You will communicate effectively with staff, clients, and vendors, providing general support to the team. Your collaboration skills will be essential in working with other departments to ensure smooth operations. You will also adhere to company policies and procedures, maintaining confidentiality of sensitive information.

Qualifications
High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus. Previous experience in an administrative or clerical role preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is a must. Strong organizational and time management skills, excellent verbal and written communication skills, and ability to multitask and prioritize tasks effectively are essential. Attention to detail and accuracy are also crucial. Basic understanding of bookkeeping and office management practices is a plus.

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