Human Resources Recruiter and Training Coordinator

2 weeks ago

Panama City, Florida, United States City of Panama City, FL Full time
Salary: $38,334.40 Annually

Location: Panama City, FL

Job Type: Full-Time

Department: Personnel & Risk

MAJOR FUNCTIONS

The City of Panama City is an Equal Opportunity Affirmative/Action Employer

This role encompasses a professional technical, administrative, and customer service position within the Human Resources Team, operating under the guidance of the Director of Human Resources and Risk Management. The primary responsibilities include recruitment and training for all City roles, focusing on talent acquisition and the management of the City's training initiatives. This position necessitates handling sensitive information and fostering relationships that require a high degree of confidentiality, integrity, and trust.

ESSENTIAL DUTIES

To excel in this position, the individual must effectively carry out the following essential duties:
  • Oversee the recruitment process, including the creation of recruitment materials and assisting applicants with their application submissions.
  • Act as a positive representative of the City in hiring, retention, and promotion activities, as well as in various human resources functions.
  • Process job posting requests from different departments and leadership.
  • Develop job announcements and promotional materials to advertise available positions.
  • Conduct orientation sessions for new employees.
  • Utilize various platforms to post job openings, including social media and professional publications.
  • Maintain the City's applicant tracking system (ATS) with necessary updates and modifications.
  • Ensure job descriptions are current and accurate as needed.
  • Verify that all positions are funded prior to posting.
  • Maintain an up-to-date status of all vacancies.
  • Review and assess applications, assisting with candidate screening.
  • Support interview processes for various teams.
  • Conduct background checks on candidates.
  • Evaluate candidates for appropriate fit within open positions and refer qualified individuals to the relevant leaders.
  • Guide candidates through the hiring process and finalize job postings.
  • Assist candidates with inquiries related to job applications.
  • Plan and coordinate job fairs in collaboration with other entities.
  • Represent the City at recruitment events and job fairs.
  • Identify and participate in community job events.
  • Facilitate training sessions for City employees.
  • Manage the Power DMS program, including the addition of relevant documentation and training materials.
  • Demonstrate excellent communication skills, both written and verbal.
  • Adhere to confidentiality protocols, particularly in relation to human resources functions.
  • Perform routine office tasks such as data entry, file management, and general administrative duties.
  • Collaborate with team members and other departments in a professional manner.
  • Provide backup support for other team members within the Human Resources Department.
  • Carry out additional duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to maintain a positive demeanor and encourage potential applicants.
  • Strong recruitment skills and the ability to address applicants' needs.
  • Capability to manage multiple tasks while staying organized.
  • Creative thinking in developing recruitment strategies.
  • Understanding of the City's benefits, policies, and regulations related to recruitment.
  • Judgment in evaluating and referring applicants.
  • Proficient in modern office practices and business communication.
  • Strong skills in Microsoft Office applications.
  • Ability to learn and utilize third-party software effectively.
  • Ability to build and maintain professional relationships.
  • Familiarity with HRIS and ATS options is desirable.
  • Capacity to exercise independent judgment in line with departmental policies.
  • Ability to keep accurate records and compile reports.
  • Skill in analyzing and interpreting data.
  • Ability to communicate effectively with diverse individuals.
  • Discretion and confidentiality in handling sensitive information.
  • Knowledge of office principles and departmental policies.
  • Familiarity with graphic design software for creating promotional materials.
  • Adaptability to new ideas and solutions.
  • Effective communication skills with the public and officials.
  • Research and report preparation skills.
  • Proficient in Standard Business English writing techniques.
  • Basic math skills for practical applications.
  • Problem-solving abilities to address undefined issues.
  • Ability to work independently or collaboratively as needed.
MINIMUM QUALIFICATIONS
  • Associates or Bachelor's Degree in Business, Human Resources, Marketing, or a related field preferred.
  • Minimum of two (2) years of experience in recruitment and/or Human Resources.
  • Valid driver's license.
A comparable amount of training or experience may be substituted for the minimum requirements.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary:
  • Occasionally - Lift/Carry: 10-20 lbs., Push/Pull: 25+ lbs., Climb Stairs.
  • Frequently - Lift/Carry: Less than 10 lbs., Push/Pull: Less than 25 lbs. Reach above Shoulder and Reach Outward, Bend, Twist/Turn, Drive.
  • Constantly - Keyboarding/Fine Motor Skills, Stand, Walk, Sit, Type, Talk.
Work may require moderate exposure to one or more disagreeable conditions.

The position involves a minimal degree of risk with time-sensitive deadlines being a consistent part of the job.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The primary duties of the position are mostly in an office environment with some field exposure as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER
These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

Panama City offers a complete benefits package to all full-time employees. For more detailed information about the benefits, please reach out to the Human Resources Department.

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