Administrative Assistant

1 month ago


Richmond, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at the Partnership for People with Disabilities at Virginia Commonwealth University. This is a full-time position that will work on-site at our office in Central Virginia with limited teleworking opportunities.

Key Responsibilities
  • Assist with virtual meeting setup and compile meeting minutes for review.
  • Serve as a contact person for telephone, fax machine, and office mail.
  • Organize routine mailings to faculty and trainees.
  • Handle logistic arrangements for training events, registrations, and inquiries.
  • Order supplies and training materials.
  • Manage Google Drive and trainee files.
  • Manage trainee list servs, faculty, and alumni list servs.
  • Manage and share Va-LEND Project's Trainee and Faculty Calendars.
  • Manage, organize, and track trainee digital application package materials and communicate with trainees for updates as needed.
  • Work on the Administrative Services team to support the unit, including receptionist duties, administrative support for over 100 staff, completing various clerical tasks, assisting with online and in-person events, packing and loading materials, making purchases, and traveling to assist with large events.
  • Limited teleworking on occasion, as this is a customer-facing position.
Requirements

This position is open rank with an anticipated slotting of Sr Administrative Assistant GA 2 in the General Administration Job Family, Job Code. This position is not ORP-eligible.



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