Senior Administrative Assistant

4 weeks ago

Richmond, Virginia, United States Capital One Full time
About the Role

Capital One is seeking an exceptional Administrative Support Assistant III to join our team in a fast-paced tech-savvy environment. As a key member of our executive support team, you will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals.

Key Responsibilities
  • Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • Prioritize critical meetings, understanding key stakeholders and their needs.
  • Communicate amongst key stakeholders and their Admins to ensure conflicts are recognized and resolved well in advance whenever possible.
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies and social events.
  • Prepare professional business communication documents, including memos, letters, and emails.
  • Build and maintain good business relationships with executives and administrative staff across the organization.
  • Participate in general administrative duties, such as copying and faxing, distributing mail, ad-hoc projects, committees and/or group events.
  • Promote a fun and team-oriented work environment.
Requirements
  • High School Diploma, GED or equivalent certification.
  • At least 2 years of Administrative experience.
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
Preferred Qualifications
  • Associates Degree.
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
  • At least 3+ years of calendar management supporting multiple executives.
  • At least 1+ year of meeting and event planning experience.
  • Experience setting up video conference and Zoom/Skype technology for meeting users.
  • Experience planning ahead and managing time effectively.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
About Capital One

Capital One is a comprehensive, competitive, and inclusive employer offering a range of benefits to support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law.

Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections ; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

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