Senior Administrative Assistant

4 weeks ago

Richmond, Virginia, United States Capital One Full time
Job Title: Senior Administrative Assistant

Capital One is seeking a highly skilled and experienced Senior Administrative Assistant to support our HR Risk Management team. As a key member of our team, you will provide administrative support to multiple executives, handle complex schedules, and coordinate travel arrangements.

Responsibilities:
  • Manage daily calendars for multiple executives, ensuring flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video, and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies, and social events
  • Prepare professional business communication documents, including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organization
  • Participate in general administrative duties, including copying, distributing mail, ad-hoc projects, committees, and group events
  • Promote a fun and team-oriented work environment
Requirements:
  • High School Diploma, GED, or equivalent certification
  • At least 2 years of administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting users
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communication skills
  • Excellent organizational skills

Capital One offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being. Learn more at the Capital One Careers website. This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state, or local law. Capital One promotes a drug-free workplace. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to . Capital One does not provide, endorse, nor guarantee, and is not liable for third-party products, services, educational tools, or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe, and any position posted in the Philippines is for Capital One Philippines Service Corp.

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