Conference Services Coordinator

14 hours ago

Washington, Washington, D.C., United States kay search group Full time
Job Summary

We are seeking a highly organized and detail-oriented Guest Services/Conference Service Coordinator to join our team at Kay Search Group. This role will be responsible for coordinating conference rooms and services, greeting clients and visitors, and maintaining calendars and schedules.

Key Responsibilities
  • Coordinate conference room reservations and associated services, including food and beverage, facilities, and signage.
  • Greet clients and visitors, respond to phone calls, and transmit messages accurately and promptly.
  • Efficiently handle phone calls and emails related to new booking requests and changes.
  • Maintain calendars and schedules, including appointments, meetings, and conference calls.
  • Act as a liaison with various departments, including building management, office services, records, accounting, and IT.
  • Assist with directing clients to various areas of the building, including training rooms, pantry areas, and the conference center.
  • Answer client questions regarding conference space, setup, and capabilities.
Requirements
  • 6+ months of prior reception or conference service experience in a law firm or hospitality environment.
  • Excellent communication and customer service skills, with the ability to multitask and work well with all levels of employees.

We offer a competitive compensation package, including a base salary, paid overtime, full benefits, tuition reimbursement, bonus, and 401K+.

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