Administrative Coordinator

2 weeks ago


Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time
Job Summary

The University of Pennsylvania seeks an Administrative Coordinator to provide comprehensive support for the day-to-day operations of the Institute for Immunology & Immune Health (I3H). This role offers primary administrative assistance to the Director of Strategic Alliance and Operations, while also providing backup support to the Immunology Graduate Group coordinator for annual retreat planning and student admissions processes.

Key Responsibilities
  • Provide high-level administrative support to I3H leadership, manage complex calendars and schedule appointments, assist in the coordination of events, including the annual offsite retreat, arrange travel and accommodations for staff and visitors, process expense reports and reimbursements, maintain office operations and manage supplies, administer and maintain listservs and distribute event materials, support I3H programming coordination and execution and deliver exceptional customer service to internal and external stakeholders.
  • Develop and maintain detailed administrative procedures to ensure efficient and effective operations.
  • Collaborate with I3H leadership to identify and prioritize tasks, and develop strategies to achieve goals and objectives.
  • Provide backup support to the Immunology Graduate Group coordinator for annual retreat planning and student admissions processes.
Requirements
  • High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to follow instructions precisely.
  • Excellent interpersonal and communication skills (both verbal and written).
  • Proficiency in Microsoft Office suite.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Initiative to anticipate needs and proactively solve problems.
  • Experience in maintaining detailed administrative procedures.
  • Adaptability to changing priorities in a dynamic environment.
What We Offer

The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.



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