Judicial Administrative Assistant

2 days ago

Olympia, Washington, United States Administrative Office of the Courts, WA Full time
Job Summary

We are seeking a highly motivated and qualified individual to serve as a Judicial Administrative Assistant to a Supreme Court Justice. This position requires a high level of discretion, confidentiality, and organizational skills to manage the Justice's office and perform a wide range of administrative duties.

Key Responsibilities
  • Coordinate day-to-day operations of the chamber/office
  • Develop and initiate procedures to facilitate management of the Justice's office
  • Process letters, memoranda, orders, opinions, and other documents and correspondence
  • Assemble and summarize information and data for use by the Justice
  • Maintain the Justice's library, files of correspondence and records, legal bibliographies, and carefully indexed notebooks and electronic files on various legal and other subjects
  • Check accuracy of legal citations and quotations
  • Assist the Justice in preparation of presentation materials
  • Answer telephone inquiries
  • Schedule tours and presentations for the Justice at the court and additional venues
  • Organize receptions and special events (including contract negotiation with caterer)
  • Coordinate staffing of events with court personnel
Requirements
  • Bachelor of Arts degree in business administration, public administration, or closely related field
  • One (1) year experience as a legal secretary or secretary in a court environment
  • Five (5) years of progressively responsible secretarial or administrative experience, four (4) years of which MUST be in a legal or court related environment
Preferred Qualifications
  • Skills in word processing and knowledge of legal terminology, English grammar, spelling, clerical procedures, office procedures, and agency standards
  • Skills in office management, workflow coordination, and records management
  • Skills in using office software and commonly used office equipment and confidence working in a paperless office using a variety of cloud-based systems
  • Knowledge of the techniques of legal and business correspondence and writing
  • Knowledge of legal source materials, forms, and documents
  • Knowledge of case research and updating, Uniform System of Citations, Washington Reports Style Manual, Chicago Manual of Style, and Government Printing Office Manual
  • Knowledge of research methods/data collection techniques
  • Knowledge of WA State court system policies/procedures
  • Knowledge of the internal operations of the Supreme Court and its departments
  • Knowledge or the ability to learn forms & documents of appellate court procedures & the legal system
  • Ability to use computer systems and learn/use new computer applications
  • Ability to apply/interpret court rules, make sound judgments on legal procedures
  • Ability to communicate effectively both orally and in writing
  • Ability to establish and maintain effective working relationships with the judiciary, the legal community, agencies throughout government, co-workers, and the public
  • Ability to multi-task and effectively work on multiple projects simultaneously

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