Contracts Coordinator

6 days ago


Myrtle Beach, South Carolina, United States Hilton Grand Vacations Full time
Job Summary

Hilton Grand Vacations is seeking a detail-oriented Contracts Coordinator to join our team. As a Contracts Coordinator, you will play a critical role in ensuring the accuracy and efficiency of Real Estate Contract documents for various properties.

Key Responsibilities
  • Contract Preparation: Prepare and generate contracts and related closing documents accurately and in a timely manner.
  • Data Verification: Verify data entry through our company software and program systems reviewing documents.
  • Payment Processing: Process payments for various transactions, ensuring payment is made to the appropriate project.
  • Rescission/Cancellation: Process and handle rescission/cancellation, as needed.
  • Credit Card Authorizations: Acquire credit card authorizations and retrieve credit reports for all sales, if applicable.
  • Closing Reports: Generate closing reports and financial closing sheets, as needed.
  • Contract Knowledge: Work on developing contracts knowledge for all contract-type transactions.
  • Daily Activities: Complete prescribed activities daily as noted on opening and closing checklists.
  • Team Support: Be proactive and intuitive to the needs of the contract department and provide assistance to team members, as needed.
  • Quality Assurance: Work closely with the Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner.
Contract Review
  • Accuracy Verification: Reviews files after clients sign to assure accuracy with underwriting guidelines and title requirements.
  • Information Verification: Verifies all pertinent information on submitted worksheet is accurate for contracts processing.
Contract Closing
  • Closing Coordination: Supervise and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing.
  • Site End of Day Process: Responsible for completing the required site end of day process.
Contract Support
  • Additional Responsibilities: Carry out all other reasonable requests by management of which the associate is capable of performing.
  • Supporting Reports: Runs supporting reports for sales contracts, if applicable.

Qualifications

  • Education: High School Diploma/GED
  • Experience: At least 1 year of administrative/clerical experience in a professional environment
  • Computer Skills: Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word
  • Schedule: Able to work a varying schedule including regular weekends and holidays
  • Skills: Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment, and strong organizational skills
  • Professionalism: High level of professionalism and the ability to handle stressful situations with the highest integrity
  • Customer Service: Strong customer service skills
  • Demeanor: Positive demeanor

Preferred Qualifications

  • Education: BA/BS/Bachelor's Degree
  • Experience: Timeshare/Vacation Ownership experience
  • Skills: Contract preparation skills
  • Familiarity: Familiarity with mortgage loan documentation, credit review, and deeding
  • Systems: Experience with Chorus and Voice systems


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