ASM-Contracts Administrator

1 month ago

Tampa, Florida, United States Athenix Solutions Group, LLC Full time
Job Description

Athenix Solutions Group, LLC is seeking a skilled Contracts Administrator to join our team.

Job Purpose: The Contracts Administrator will report primarily to the ASM Controller and be responsible for planning, managing, and performing all direct and indirect purchasing responsibilities within an ISO 9001:2015 environment.

Key Responsibilities:

  • Issue Professional Services Agreements (PSA), Non-disclosure Agreements (NDA), Teaming Agreements (TA), Subcontract Agreements, Purchase Orders (PO), Business Certification Requests, Limitation of Funds Notices (LOF), Authorizations to Proceed (ATP), Cure Notices, Program Monthly Reports, and Supplier's Request for Quotations (RFQ) and Proposals (RFP).
  • Maintain records (Contracts, Subcontracts, and Purchase Order Files) in Deltek GovWin Capture Management System and Deltek Costpoint System.
  • Issue and/or negotiate Non-disclosure agreements (NDAs) and Teaming Agreements (TAs).
  • Input records in Deltek Costpoint Accounting, Procurement, and Materials System.
  • Issue contracts and subcontracts reports to organizational Management and Operations Team.
  • Administer purchase orders from award to completion, including modifications, expediting, follow-up, and close-out.
  • Maintain all supporting documentation for orders and subcontracts to ensure completeness of acquisition files.
  • Manage vendor compliance with terms and conditions of Purchase Orders and Subcontracts; evaluate customer satisfaction, approve invoices for payment, and prepare files for close-out.

Requirements:

  • SECRET security clearance required.
  • Bachelor's degree in Business Administration or related field, or equivalent combination of education and related experience.
  • Knowledge of basic procurement/acquisition principles.
  • Knowledge of automated business tools/technologies.
  • Experience with personal computers and related software (such as spreadsheets and word processing).
  • Demonstrated ability to work effectively both individually and in a team environment.
  • Demonstrated analytical and decision-making skills with the ability to anticipate, define, and resolve issues using standard policies and procedures.
  • Demonstrated verbal and written communications skills to effectively communicate with suppliers and programmatic personnel.

Experience: 5+ years performing in a similar position supporting Contracts, Subcontracts, Program Management, Purchasing, and/or Supply Chain Management. Experience with Deltek Costpoint preferred.

Athenix Solutions Group, LLC and its companies Athenix Cyber and SIGINT, and Athenix Special Missions is an EEO/Affirmative action employer and is committed to hiring and retaining a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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