Event Coordinator

6 days ago


Santa Clara, California, United States InterSources Full time
Job Description

As an Event/Conference & Content Specialist at InterSources, you will play a vital role in supporting the TA & Inclusion team for events & conferences. Your responsibilities will involve coordinating various aspects related to events, conferences, and content creation.

Key Responsibilities:
  • Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences.
  • Partner with Inclusion Network Event/Conference Chairs & Associate I&D Program Manager to select attendees.
  • Partner with the Travel Program Manager to book travel, accommodation, and transportation for employees attending off-site events at the most efficient cost to I&D.
  • Coordinate event registrations, badge collection, and other administrative tasks.
  • Ensure timely communication of event details and logistics to attendees.
  • Work closely with content creators (such as marketing, communications, or creative teams) to facilitate content production.
  • Assist in organizing photo/video shoots, interviews, and other content-related activities.
  • Manage equipment, props, and location logistics for content creation.
  • Coordinate schedules and deadlines to ensure timely content delivery.
  • Maintain an inventory of event-related materials (e.g., banners, swag, brochures) and ensure their availability for events.
  • Track and manage equipment used for content creation (cameras, lighting, microphones, etc.).
  • Liaise with internal departments (HR, marketing, communications) to gather requirements and align logistics efforts.
  • Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines.
  • Collaborate with external vendors (hotels, transportation services, event venues) to secure necessary resources.
  • Address any logistical challenges that arise during events or content creation.
  • Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.
Required Skills:
  • Proven experience in logistics coordination, event planning, or content support.
  • Experience applying a lens of inclusion and diversity to project planning and execution.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Experience in the Travel & Hospitality industry a plus.
  • Experience in organizing conferences a plus.
Required Education:
  • Bachelor's degree in Event Management, Hospitality, Travel or a related field.

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