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Event Coordinator

2 months ago

Santa Clara, California, United States InterSources Full time
Event/Conference & Content Specialist

At InterSources, we're seeking a highly organized and detail-oriented Event/Conference & Content Specialist to join our TA & Inclusion team. As a key member of our team, you will play a crucial role in coordinating events, conferences, and content creation initiatives.

Key Responsibilities:
  • Event and Conference Logistics: Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences. Partner with Inclusion Network Event/Conference Chairs & Associate I&D Program Manager to select attendees. Coordinate event registrations, badge collection, and other administrative tasks. Ensure timely communication of event details and logistics to attendees.
  • Content Creation Support: Work closely with content creators (such as marketing, communications, or creative teams) to facilitate content production. Assist in organizing photo/video shoots, interviews, and other content-related activities. Manage equipment, props, and location logistics for content creation. Coordinate schedules and deadlines to ensure timely content delivery.
  • Inventory Management: Maintain an inventory of event-related materials (e.g., banners, swag, brochures) and ensure their availability for events. Track and manage equipment used for content creation (cameras, lighting, microphones, etc.).
  • Communication and Coordination: Liaise with internal departments (HR, marketing, communications) to gather requirements and align logistics efforts. Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines. Collaborate with external vendors (hotels, transportation services, event venues) to secure necessary resources.
  • Problem-Solving and Adaptability: Address any logistical challenges that arise during events or content creation. Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.
Requirements:
  • Proven experience in logistics coordination, event planning, or content support.
  • Experience applying a lens of inclusion and diversity to project planning and execution.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Experience in the Travel & Hospitality industry a plus.
  • Experience in organizing conferences a plus.
Education:
  • Bachelor's degree in Event Management, Hospitality, Travel or a related field.