Event Coordinator

1 week ago

Santa Clara, California, United States CBRE Full time
About the Role

As a CBRE Events Coordinator, you will play a key role in the planning and execution of events, conferences, and meetings. Your primary responsibility will be to coordinate and manage the logistical details of these events, ensuring that they are executed efficiently and effectively.

Key Responsibilities
  • Plan and coordinate events, conferences, and meetings, ensuring all logistical details are managed efficiently and effectively.
  • Provide primary point of contact for smaller meetings and events, and support larger and more sophisticated meetings and events.
  • Work with clients, vendors, and team members to coordinate guest services, including arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
  • Build a hospitable environment for attendees, event owners, and vendors on the day of the event.
  • Respond to event activities, such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
  • Conduct room set up, refresh, and removal of food, beverage, and service items, and maintain outlines of small space configurations, decor possibilities, and event-related event items.
  • Complete room checks and ensure technical and visual spaces are functional, and troubleshoot audio and technical issues.
  • Manage a small inventory of event supplies.
  • Coordinate master meeting and events calendar for small to medium-sized event spaces, and communicate events schedule with team and service providers.
  • Assist with post-event reporting and reconciliation, and raise potential issues and concerns as appropriate.
  • Facilitate, coordinate, and conduct campus tours for high-level executive visits or internal teams.
  • Develop and manage Large Meeting Spaces SharePoint site, and serve as the main point of contact for all Large Meeting Spaces inquiries and issues.
Requirements
  • High School Diploma or GED with up to 2 years of job-related experience.
  • Fulfill the physical requirements associated with this role, including stooping, standing, walking, and climbing stairs, and must be able to lift/carry heavy loads of 50 lbs. or more.
  • Ability to follow basic work routines and standards in the application of work.
  • Communication skills to exchange straightforward information.
  • Solid understanding of Microsoft Office products, including Word, Excel, Outlook, etc.
  • Strong organizational skills with an inquisitive mentality.
Why CBRE?

CBRE is a global leader in commercial real estate and investment services, helping businesses and people thrive. Our collaborative environment is built on our shared values - respect, integrity, service, and excellence - and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

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