Event Coordinator

15 hours ago


Santa Clara, California, United States InterSources Full time
Job Description

As an Event/Conference & Content Specialist at InterSources, you will play a vital role in supporting the TA & Inclusion team in planning and executing events and conferences. Your responsibilities will include coordinating logistics, content creation, and inventory management.

Key Responsibilities:
  • Event and Conference Logistics: Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences. Partner with Inclusion Network Event/Conference Chairs & Associate I&D Program Manager to select attendees. Coordinate event registrations, badge collection, and other administrative tasks.
  • Content Creation Support: Work closely with content creators to facilitate content production. Assist in organizing photo/video shoots, interviews, and other content-related activities. Manage equipment, props, and location logistics for content creation.
  • Inventory Management: Maintain an inventory of event-related materials and ensure their availability for events. Track and manage equipment used for content creation.
  • Communication and Coordination: Liaise with internal departments to gather requirements and align logistics efforts. Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines.
  • Problem-Solving and Adaptability: Address any logistical challenges that arise during events or content creation. Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.
Requirements:
  • Proven experience in logistics coordination, event planning, or content support.
  • Experience applying a lens of inclusion and diversity to project planning and execution.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Experience in the Travel & Hospitality industry a plus.
  • Experience in organizing conferences a plus.
Education:
  • Bachelor's degree in Event Management, Hospitality, Travel or a related field.

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