Chief Executive Administrator

2 weeks ago

Salt Lake, Utah, United States Housing Connect Full time
Job Overview

Position Title: Executive Administrator

Department: Administration

Grade Level: 9

Reports To: Chief Executive Officer

Organizational Mission

At Housing Connect, we hold the belief that a home represents a sanctuary that provides safety and comfort. Our residences ground us, embody our core values and aspirations, and inspire us to pursue success and enhance our lives and those of our families.

As a frontrunner in addressing the affordable housing crisis impacting our communities, Housing Connect has successfully linked thousands of individuals with the resources they need to achieve stability. Our efforts have garnered recognition both locally and nationally.

The Executive Administrator plays a crucial role in delivering administrative assistance to the CEO.

Key Responsibilities

The following points outline the general nature and scope of the responsibilities associated with this role. This is not an exhaustive list of all tasks, duties, and/or skills required. Additional responsibilities may be assigned as necessary.

Support for the CEO

  • Manage the daily agenda and monthly calendar for the Executive Director, including scheduling appointments and organizing meetings.
  • Screen and direct incoming calls and correspondence.
  • Draft internal and external communications.
  • Prepare meeting agendas, document minutes, and transcribe notes for various gatherings.
  • Gather, compile, and convert data into reports, charts, and tables.
  • Research and address inquiries, complaints, and requests for information from the public and government representatives.
  • Assist the CEO with event scheduling, correspondence preparation, minute-taking, transcription, and general filing, utilizing knowledge of office and administrative procedures.
  • Analyze and evaluate sensitive and complex issues related to federal and state laws, regulations, and policies.
  • Oversee special projects and studies that do not fit into standard job descriptions.

Meeting Recorder and Staff Support

  • Coordinate the preparation of resolutions, reports, and other documentation for the Board of Commissioners and Board of Trustees meetings.
  • Record meetings, transcribe minutes, and maintain records in accordance with agency procedures and legal requirements.
  • Prepare and distribute notices for regular and special meetings in compliance with state laws.
  • Compile and distribute meeting packets.
  • Arrange meeting logistics, including reserving spaces and coordinating necessary arrangements.
  • Organize catering for meetings and events.
  • Ensure compliance with Utah Open Meetings laws.
  • Maintain and update Board by-laws and monitor compliance.

Additional Duties

  • Establish and maintain both manual and electronic filing systems.
  • Manage agency and Board contact lists and monitor Board members' terms of service.
  • Coordinate agency events and activities.
  • Update and maintain departmental forms.

Qualifications

  • Associate Degree in Public or Business Administration, or a related field is preferred.
  • A minimum of three years of clerical and project management experience.
  • Demonstrated flexibility and cooperation in relation to job demands.
  • Ability to meet deadlines consistently.
  • Proficient communication skills in English, both written and verbal.
  • Dependable and punctual.
  • Typing proficiency of 60 words per minute.
  • Valid Driver's License required.
  • Ability to serve as a certified and bondable Notary Public.
  • Professional demeanor, with a pleasant and patient approach.
  • Ability to perform daily tasks with minimal supervision.
  • Capacity to lift and carry items weighing up to 20 pounds.

Knowledge and Skills

  • Familiarity with basic office equipment.
  • Understanding of general office procedures.
  • Strong telephone communication skills.
  • Proficient in computer applications.
  • Experience with Microsoft Office Suite.
  • Knowledge of Google Applications, including Gmail and Calendar.
  • Effective communication techniques.
  • Familiarity with social media platforms.
  • Competence in word processing and desktop publishing.

Abilities

  • Ability to think logically and systematically.
  • Capacity to act independently.
  • Ability to express ideas clearly and concisely, both orally and in writing.
  • Ability to perform well under pressure.
  • Ability to collaborate effectively with all levels of management and staff, as well as external clients and vendors.

  • Chief Executive Officer

    7 days ago

    Salt Lake, Utah, United States Guidedstudies Full time

    Chief Executive Officer Position at Guided Studies Guided Studies is dedicated to fostering an innovative educational environment that empowers students to achieve their fullest potential. Our organization is committed to providing exceptional educational services that cater to diverse learning needs.Position Overview:The Chief Executive Officer is...

  • Chief Operations Executive

    2 weeks ago

    Salt Lake, Utah, United States The Goodwin Group Full time

    To Apply for this Job Click HereAre you prepared to guide and influence the trajectory of our organization? The Goodwin Group is in search of a proactive Chief Operations Executive to manage labor management agreements, process safety, fleet oversight, profitability, service delivery, and capacity planning. This pivotal role, reporting directly to the...

  • Chief Executive Officer and President

    2 weeks ago

    Salt Lake, Utah, United States Huntsman Cancer Foundation Full time

    Position Overview:The Huntsman Cancer Foundation is seeking a dynamic and experienced individual for the role of Chief Executive Officer and President. This pivotal position will report directly to the Chairman and Chief Executive Officer of the foundation.Key Responsibilities:The Chief Executive Officer and President will be responsible for leading the...

  • Chief Executive Officer and Chief Operating Officer

    5 days ago

    Salt Lake, Utah, United States Huntsman Cancer Foundation Full time

    About the RoleThe Huntsman Cancer Foundation is seeking a highly experienced and strategic leader to serve as its President and Chief Operating Officer. This key position will be responsible for leading the foundation's team, defining strategic objectives, and driving fundraising initiatives to support the mission of the Huntsman Cancer Institute.Key...

  • Chief Executive Officer and Chief Operating Officer

    3 days ago

    Salt Lake, Utah, United States Huntsman Cancer Foundation Full time

    About the Role:The Huntsman Cancer Foundation is seeking a highly experienced and accomplished President and Chief Operating Officer to lead our team in defining strategic objectives and fundraising strategies. As a key member of our leadership team, you will be responsible for overseeing the operational and fiscal integrity of the foundation, as well as...

  • Administrative Office Chief Coordinator

    2 weeks ago

    Salt Lake, Utah, United States Utah Department of Human Services Full time

    Job Overview The Utah Department of Human Services is in search of a capable individual with exceptional coordination abilities to fill the position of Chief Administrative Office Coordinator (Agency Information Security Officer I). This role is pivotal in managing agency activities related to records request denials, information access appeals, risk...

  • Chief Executive Officer

    2 weeks ago

    Salt Lake, Utah, United States International Rescue Committee Full time

    Requisition ID: req52562 Job Title: Chief Executive Officer Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Compensation: USD 99,400.00 Annually Location: Salt Lake City, UT USA Work Arrangement: In-person Job OverviewPosition Summary: The International Rescue Committee (IRC) is seeking a Chief Executive Officer...

  • Administrative Executive

    7 days ago

    Salt Lake, Utah, United States Housing Connect Full time

    Job OverviewPosition Title: Executive AdministratorDepartment: AdministrationCurrent Level: 9Reports to: Chief Executive OfficerAbout Housing ConnectAt Housing Connect, we are dedicated to the belief that a home should provide safety and comfort. Our residences anchor us, reflecting our core values and aspirations, while motivating us to enhance our lives...

  • Chief Executive Officer for Cultural Engagement

    2 weeks ago

    Salt Lake, Utah, United States NowPlayingUtah Full time

    Position Title: Chief Executive Officer for Cultural EngagementSupervisor: Board of AdvisorsJob Type: Full-time, ExemptHours/Days: Monday-Friday, 40 hours a weekSalary Range: $90,000 - $125,000 depending on work experienceLocation: Remote flexibility availableAbout NowPlayingUtah: NowPlayingUtah is dedicated to promoting arts, culture, and entertainment...

  • Chief Executive Officer

    2 weeks ago

    Salt Lake, Utah, United States InventusAI Full time

    About InventusAIInventusAI stands at the forefront of AI-enhanced marketing solutions, transforming the landscape of how enterprises leverage artificial intelligence for strategic advancement. Our commitment to innovation, integrity, and exceptional client value is the cornerstone of our culture.Position OverviewWe are in search of a Chief Executive Officer...

  • Senior Executive Administrator

    7 days ago

    Salt Lake, Utah, United States Housing Connect Full time

    Job OverviewPosition Title: Executive AdministratorDepartment: AdministrationCurrent Level: 9Reports to: Chief Executive OfficerMission Statement of Housing ConnectAt Housing Connect, we hold the belief that a home should provide safety and comfort. Our residences ground us, reflecting our core values and aspirations, while inspiring us to achieve our goals...

  • Chief Administrative Officer

    2 weeks ago

    Salt Lake, Utah, United States Tripoint Search Full time

    Location: Salt Lake City, UtahType: Direct HireJob Reference: #912POSITION: Chief Administrative OfficerLOCATION: Salt Lake City, UtahCOMPENSATION & BENEFITS: Competitive salary, along with performance bonuses, comprehensive Medical, Dental, and Vision coverage, generous vacation and personal days, paid holidays, and an industry-leading 401K matching...

  • Chief of Staff to the Chief Justice

    4 days ago

    Salt Lake, Utah, United States Utah Department of Human Services Full time

    Job SummaryThe Utah Department of Human Services seeks a highly skilled and detail-oriented Chief of Staff to the Chief Justice to provide administrative support to the Chief Justice and the Appellate Courts Administrator. This role will involve a wide range of tasks related to the Supreme Court's operations, including:Assisting with the development and...

  • Chief of Staff to the Chief Justice

    5 days ago

    Salt Lake, Utah, United States Utah Department of Human Services Full time

    Job SummaryThe Utah Department of Human Services seeks a highly skilled and detail-oriented Chief of Staff to the Chief Justice to provide administrative support to the Chief Justice and the Appellate Courts Administrator. This role will involve a wide range of tasks related to the Supreme Court's operations, including:Assisting with the development and...

  • Chief Executive Officer of Hospice Services

    7 days ago

    Salt Lake, Utah, United States Bristol Hospice Full time

    POSITION OVERVIEWIn accordance with regulatory standards, the governing body appoints the Chief Executive Officer to take full legal authority and accountability for the administration of the hospice, overseeing all hospice services, financial operations, and ongoing quality assessment and performance enhancement. A qualified administrator, designated by and...

  • Chief Executive Officer

    7 days ago

    Salt Lake, Utah, United States Best Friends Animal Society Full time

    Location: Salt Lake City UT Compensation: The anticipated salary range for this role is $130,000 to $145,000 annually, based on experience, along with comprehensive benefits Interview Process: Interviews will be conducted weekly until the position is filled. Overview: The Chief Executive Officer in Salt Lake City is responsible for steering the operational...

  • Pilot Second in Command Phenom 300 Executive

    6 days ago

    Salt Lake, Utah, United States Executive Jet Management Full time

    Job SummaryWe are seeking a highly skilled and experienced Second in Command Pilot to join our team at Executive Jet Management. As a key member of our flight crew, you will be responsible for ensuring the safe and efficient operation of our Phenom 300 aircraft.Key ResponsibilitiesPerform pilot duties in accordance with our company's guidelines, FAA...

  • Chief Executive Officer

    2 days ago

    Salt Lake, Utah, United States Recooty Full time

    About the RoleWe are seeking an experienced and visionary Chief Executive Officer (CEO) to lead our online training course business, Recooty, to the next level of growth and success.Key ResponsibilitiesStrategic Vision and Leadership: Develop and execute the company's long-term goals and vision, aligning with our mission to upskill technical candidates and...

  • Senior Executive Administrative Coordinator

    7 days ago

    Salt Lake, Utah, United States The Norland Group Full time

    Position OverviewContract Duration: 6 Months - potential for extensionThe Senior Executive Administrative Coordinator will provide comprehensive administrative support to the Vice President of Engineering, demonstrating the ability to foresee, anticipate, and fulfill the operational requirements of the office.Key responsibilities include:Managing the...

  • Optometrist - Section Chief

    3 months ago

    Salt Lake, Utah, United States Department Of Veterans Affairs Full time

    Summary PLEASE READ THE COMPLETE ANNOUNCEMENT TO ENSURE YOU UNDERSTAND THE QUALIFICATION REQUIREMENTS AND SUBMIT A COMPLETE APPLICATION PACKET.APPLICANTS NOTE: This position is open until filled. The first cutoff date is 01/26/2024; and then every 2 weeks afterwards until a selection is made. Duties This position is eligible for the Education Debt...