Lead Event Management Specialist
2 weeks ago
Role Summary: This position is responsible for overseeing and managing event coordination within designated markets, ensuring exceptional service delivery at the University of Georgia Center for Continuing Education & Hotel. The individual will act as the primary liaison for clients, facilitating the execution of events in accordance with contractual agreements.
Key Responsibilities:
- Event Management: Engage promptly with potential clients through various communication channels, assess facility availability, and effectively promote the services offered by the Center.
- Client Interaction: Conduct pre-event consultations and tours for clients, managing all aspects of event planning from initial inquiry to event conclusion.
- Coordination Duties: Oversee logistical arrangements including hotel reservations, menu selections, meeting room setups, and audio-visual requirements to ensure seamless event execution.
Administrative Functions:
- Prepare and manage proposals and agreements, ensuring compliance with institutional guidelines.
- Utilize management systems to reserve event spaces and maintain accurate records of client interactions and financial transactions.
Event Support:
- Collaborate with event service teams to provide timely information regarding event logistics, ensuring successful outcomes.
- Deliver on-site support during events, addressing client needs and ensuring all arrangements are executed as planned.
Additional Responsibilities:
- Assist in training new coordinators, sharing knowledge of departmental resources and procedures.
- Identify and document potential business opportunities for the Center, facilitating follow-up actions.
Qualifications:
- A minimum of a bachelor's degree in a relevant field.
- At least three years of experience in coordinating complex events, preferably within the hospitality sector.
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