Lead Event Management Specialist

2 weeks ago


Athens, Georgia, United States University of Georgia Full time
Position Overview

Role Summary: This position is responsible for overseeing and managing event coordination within designated markets, ensuring exceptional service delivery at the University of Georgia Center for Continuing Education & Hotel. The individual will act as the primary liaison for clients, facilitating the execution of events in accordance with contractual agreements.

Key Responsibilities:
  • Event Management: Engage promptly with potential clients through various communication channels, assess facility availability, and effectively promote the services offered by the Center.
  • Client Interaction: Conduct pre-event consultations and tours for clients, managing all aspects of event planning from initial inquiry to event conclusion.
  • Coordination Duties: Oversee logistical arrangements including hotel reservations, menu selections, meeting room setups, and audio-visual requirements to ensure seamless event execution.

Administrative Functions:
  • Prepare and manage proposals and agreements, ensuring compliance with institutional guidelines.
  • Utilize management systems to reserve event spaces and maintain accurate records of client interactions and financial transactions.

Event Support:
  • Collaborate with event service teams to provide timely information regarding event logistics, ensuring successful outcomes.
  • Deliver on-site support during events, addressing client needs and ensuring all arrangements are executed as planned.

Additional Responsibilities:
  • Assist in training new coordinators, sharing knowledge of departmental resources and procedures.
  • Identify and document potential business opportunities for the Center, facilitating follow-up actions.

Qualifications:
  • A minimum of a bachelor's degree in a relevant field.
  • At least three years of experience in coordinating complex events, preferably within the hospitality sector.


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