Office Coordinator

4 days ago


Atlanta, Georgia, United States City of Atlanta Full time

Job Title: Office Manager

Salary: $55,000 to $60,000 annually

Job Summary

The City of Atlanta seeks a highly skilled and organized Office Manager to oversee the daily operations of the Office of the Mayor. This is a unique opportunity to work in a fast-paced environment and make a significant impact on the city's administrative functions.

Key Responsibilities

  • Manage and direct the daily operations of the Office of the Mayor, including office management, reception duties, and administrative functions.
  • Receive and respond to telephone inquiries, ensuring efficient operations and providing excellent customer service.
  • Plan expenditures, maintain budgetary records, and prepare reports to ensure the office runs smoothly and efficiently.
  • Assist with the setup, cleaning, and sanitization of the Mayor's Cabinet Room and the Mayor's Small Conference Room.
  • Perform calendar scheduling for the Mayor's Cabinet Room and Mayor's Small Conference Room.
  • Process iExpense statements and credit card reconciliations for travel team.
  • Process incoming damage claims.
  • Order and distribution of office supplies for the office.
  • Monitor and respond to emails received in the Exe Business Office email account.

Requirements

  • Excellent communication skills, both verbal and written, for internal and external stakeholders, visitors, and staff members.
  • Ability to multi-task, assess priorities, and competently handle a variety of activities with a high-degree of accuracy in a fast-paced environment.
  • High level of confidentiality and professionalism.
  • Superior attention to detail, organizational, and time management skills.
  • Knowledge of administrative and office practices, including the City of Atlanta policies and procedures.
  • Must be tactful and diplomatic in all interactions with a high degree of good judgment.
  • Committed and very conscientious about accuracy of work product.
  • Ability to work independently and as part of a team.

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