Executive Assistant to Director

5 days ago


Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Director. The successful candidate will be responsible for managing the Director's schedule, coordinating travel arrangements, and maintaining accurate records.

**Key Responsibilities:**

  • Act as the primary point of contact for executives, employees, clients, and external partners.
  • Manage information flow in a timely and accurate manner, ensuring seamless communication within the organization.
  • Assist in preparing presentations and presentation slides for the Director.
  • Oversee supply chain management, including import and export schedules.
  • Manage the Director's calendar and schedule meetings.
  • Coordinate travel arrangements and accommodations.
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports.
  • Oversee the performance of other clerical staff.
  • Act as an office manager, maintaining office supply inventory and ensuring a well-organized workspace.
  • Format information for internal and external communication, including memos, emails, presentations, and reports.
  • Take minutes during meetings.
  • Screen and direct phone calls and distribute correspondence.
  • Organize and maintain the office filing system.

**Requirements:**

  • Minimum of a Bachelor's degree in Business Administration or a relevant field.
  • Prior working experience in a similar role is an advantage.


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