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Executive Assistant

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Managing Director. The ideal candidate will have excellent communication skills, be able to handle multiple tasks efficiently, and possess a strong command of English.

About the Role:

  • Administrative Support: Provide direct administrative support to the Managing Director, including secretarial duties, corporate records management, and building maintenance coordination.
  • Building Management: Oversee and coordinate building-related matters, ensuring safety and regulatory compliance.
  • Corporate Communications: Manage updates to the company website and handle corporate communications from internal and external stakeholders.
  • Meeting Coordination: Arrange meetings and provide hospitality for business partners and overseas visitors.
  • Administrative Duties: Maintain proper records of sales contracts, manage office supplies, and assist with event planning.
  • Miscellaneous: Handle vehicle parking matters, act as a backup Receptionist, and assist with invoice processing and vendor payments.

Requirements:

  • Education: Diploma in Business Administration or a related field.
  • Experience: Minimum 3 years in an administrative role.
  • Skills: Proficient in MS Office, Excel, and SAP. Strong command of spoken and written English.