Lead Construction Administrator

2 weeks ago

Newport Beach, California, United States THE HILL PARTNERSHIP INC Full time
Job Overview

LEAD CONSTRUCTION ADMINISTRATOR

Position Summary:

In the role of Lead Construction Administrator, you will be pivotal in steering the management and oversight of the bidding and construction phases of projects. This position requires a unique combination of technical knowledge, strong communication skills, and leadership capabilities to effectively guide projects from the bidding stage through to completion, ensuring both client satisfaction and successful project outcomes. Your duties will involve collaborating with various stakeholders, ensuring compliance with regulations, managing financial aspects, and promoting effective communication throughout the construction and close-out processes.

Key Responsibilities:

Bid/Procurement Phase:

  • Support the Construction Manager, Project Manager, or client during the bidding and procurement stages, including:
  • Participation in Bid Walks and preconstruction discussions.
  • Timely responses to Bid RFIs and evaluation of substitution requests.
  • Lead the creation of addenda and revisions in partnership with the Project Manager and production team, and manage the submission and approval process of DSA or AHJ Reports.
  • Guide the client throughout the bidding process.
  • Assist with Value Engineering inquiries and work with the Project Manager and production team on updated construction documents.
  • Maintain awareness of the project budget and communicate any potential cost implications to the client.
  • Act as the primary contact for the design and consulting teams.
  • Ensure ongoing communication with the internal team, especially the Project Manager and Principal.

Construction and Close-Out Phase:

  • Provide continuous support to the Construction Manager or Client throughout the construction and close-out phases, including:
  • Attendance at OAC (Owners, Architect, Contractor) meetings and site visits, with the preparation and distribution of field observation reports as necessary.
  • Timely responses to RFIs and Submittals.
  • Collaboration with the inspector of records and DSA field engineer when applicable.
  • Engagement with third-party commissioning agents.
  • Preparation of ASIs, Revisions, and CCDs for distribution to contractors and relevant authorities.
  • Review and provide input on the Schedule of Values for the Construction team.
  • Evaluate and certify payment applications.
  • Interpret and clarify issues in accordance with construction documents.
  • Facilitate communication within the project team, including receiving calls and conducting informal meetings.
  • Monitor and report any non-conformance with construction documents.
  • Ensure adherence to the project budget and communicate any cost implications to the client.
  • Prepare Record Documents throughout the project duration.
  • Conduct Punch Walks and compile a Punch List.
  • Manage the distribution and tracking of all DSA closeout forms, assisting the project team in completing and uploading necessary documentation.
  • Oversee closeout processes until DSA certification is achieved.
  • Provide CADD/Revit record documents based on Prime provided As-Builts for the client.
  • Offer training and mentorship to junior staff members.

Qualifications:

  • Familiarity with AIA 201 General Conditions of the Contract for Construction.
  • Knowledge of building codes and DSA or AHJ requirements.
  • Ability to interpret construction drawings and specifications to ensure project quality and performance standards are met.
  • Understanding of LEED, CHPS, and sustainable building practices.
  • Proficiency in Bluebeam Revu and other construction management software such as Procore, Navisworks, and Plangrid.
  • Experience with CADD and Revit software is preferred.
  • Proficient in Microsoft Word, Excel, and cloud-based applications.
  • Working knowledge of DSA documentation processes during bidding, construction, and close-out phases.
  • Exceptional verbal and written communication skills.
  • Strong ability to work collaboratively and independently.
  • Ability to navigate and inspect construction sites.
  • Willingness to travel as necessary based on project locations.

Education and Experience:

  • Bachelor's Degree is required; an MBA is preferred.
  • A minimum of seven years of experience in the construction sector is necessary.
  • Prior experience in producing construction documents is essential.

Company Culture:

At THE HILL PARTNERSHIP INC, we are dedicated to fostering long-term career opportunities within a dynamic environment that promotes teamwork, leadership, and mentorship. Since our establishment, we have focused on nurturing a professional culture where all employees are encouraged to learn, engage, grow, and thrive. We offer a supportive and challenging work atmosphere that facilitates both professional and personal development for all team members.

We prioritize delivering exceptional client service while supporting our team members in maintaining a healthy work-life balance. Our comprehensive benefits package includes health, dental, life insurance, and more. Additionally, we provide a 401(k) plan, paid holidays, paid time off, competitive compensation based on experience, and opportunities for bonuses.

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