Senior Executive Assistant to C-Suite Leadership

2 weeks ago

Minneapolis, Minnesota, United States Steele Recruiting Full time
Job OverviewSteele Recruiting LLC is a premier executive search firm based in Minneapolis, Minnesota, dedicated to connecting top-tier Executive Administrative Assistants with C-Suite and Senior Leadership roles across the nation. With nearly two decades of expertise in recruitment, we pride ourselves on our reputation for excellence, professionalism, and confidentiality in every engagement.

We are excited to collaborate with our esteemed client, Doran Companies, in their search for a Senior Executive Assistant to support the CEO and President/CFO in their modern corporate environment.

Role Objective

In the capacity of Senior Executive Assistant, your main focus will be on providing comprehensive support to the CEO and President/CFO, while also offering occasional assistance to the COO. Your role will encompass both professional and personal support, requiring exceptional organizational abilities, discretion, and flexibility.

Your commitment to the executives' needs—both in their professional duties and personal lives—will significantly contribute to their success and the overall effectiveness of the organization.

Doran Companies Mission

TOGETHER, WE BUILD PRIDE AND VALUE IN REAL ESTATE. Doran is dedicated to transforming visions into reality through a collaborative approach across all project phases, from development to property management.

Doran Core Values

Integrity - We uphold our commitments.

Dedication - We strive for excellence.

Innovation - We challenge the status quo.

Unity - We operate as one cohesive team.

Key Responsibilities

Executive Support for the CEO and President/CFO
  • Act as a trusted confidant and administrative partner to the CEO and President/CFO.
  • Manage complex calendars, prioritizing critical engagements and resolving scheduling conflicts.
  • Oversee email correspondence, assisting with drafting and editing communications.
  • Coordinate travel logistics, ensuring detailed itineraries and addressing any potential challenges.
  • Prepare executives for meetings and events, ensuring they have all necessary materials and information.
  • Assist in project management and task prioritization to align with executive priorities.
  • Serve as a liaison between executives and stakeholders, maintaining a professional demeanor and excellent communication.
  • Handle confidential information with the utmost discretion and manage documents efficiently.
  • Provide personal assistance as needed, integrating personal and professional schedules.

Support for the COO
  • Assist with light administrative duties and travel planning as required.

Why This Role Stands Out

Joining a WBENC-certified women-owned business, you will be part of an award-winning real estate firm that values collaboration and innovation. This position offers opportunities for professional growth and the chance to refine your skills while supporting executive leadership.

Qualifications
  • Exceptional organizational skills with the ability to manage complex schedules.
  • Strong communication skills, both written and verbal, with a keen eye for detail.
  • Proficient multitasking abilities to handle diverse responsibilities effectively.
  • Advanced technical skills in office software and executive support tools.
  • Proven ability to maintain confidentiality and exercise discretion.
  • Adaptability to meet the varying needs of executives.
  • Proactive problem-solving skills to address challenges efficiently.
  • Strong time management skills to prioritize tasks effectively.
  • Detail-oriented approach to ensure accuracy in all responsibilities.
  • Excellent interpersonal skills to foster positive relationships.
  • Team-oriented mindset to collaborate effectively with colleagues.
  • Professional demeanor that reflects positively on the executives and the organization.
  • Business acumen to support company initiatives administratively.
  • Willingness to travel locally for meetings as necessary.

Education and Experience
  • Bachelor's degree in business administration or a related field preferred, or equivalent experience.
  • A minimum of 5 years of experience supporting C-Suite executives in a fast-paced corporate environment.
  • Advanced proficiency in Microsoft Office Suite and other relevant applications.
  • Strong team player with a collaborative approach.
  • Exceptional attention to detail and problem-solving capabilities.
  • Executive-level communication skills, with experience engaging with various stakeholders.
  • Proficient in standard office equipment usage.

Compensation and Benefits
  • Highly competitive compensation for Senior Executive Assistants.
  • Comprehensive medical, dental, and vision coverage.
  • Health Savings Account (HSA) and Flexible Spending Account (FSA).
  • Wellness and financial well-being programs.
  • 401(k) plan with company matching.
  • Life insurance and identity theft assistance.
  • Generous paid time off and holiday schedule.
  • Performance-based bonuses.

Doran is committed to providing equal employment opportunities and upholding all laws prohibiting discrimination.

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