Office Operations Coordinator
2 weeks ago
Salary: $50,000
Introduction:
The California Lawyers Association (CLA) serves as the Bar association for attorneys across California. As a member-focused organization, we are committed to the professional growth of legal practitioners within the state. CLA encompasses eighteen Sections, including the New Lawyers Section (NLS), each dedicated to specific legal interests, offering premier programs, award-winning conferences, and exceptional legal resources. We are continually exploring innovative ways to enhance our offerings. Through high-quality educational and networking opportunities, our members can refine their expertise, establish valuable connections, and uphold the integrity of the legal profession. Additionally, CLA promotes initiatives aimed at fostering excellence, diversity, and inclusion within the legal field, as well as ensuring fairness in the justice system.
Commitment to Diversity:
CLA is dedicated to advancing excellence, diversity, and inclusion in the legal profession while ensuring fairness in the justice system. We are focused on the professional development of attorneys from diverse backgrounds practicing in California. All employees at CLA are expected to demonstrate cultural awareness by actively managing biases and being sensitive to the various aspects of our members and the broader legal community.
Position Summary:
The Office Operations Coordinator (OOC) provides comprehensive administrative and organizational support to designated Section Managers and association members under general supervision. The OOC is expected to maintain an in-depth understanding of the organization, offer information, resolve common issues, and identify the most effective methods to assist the Sections. Exceptional customer service skills and a strong problem-solving ability are essential for this role.
Key Responsibilities:
- Deliver administrative assistance to CLA Sections and staff, including but not limited to updating member rosters, liaising with Section leaders and CLA personnel, scheduling both virtual and in-person meetings, and coordinating conference calls.
- Review and process requests for virtual educational programming.
- Maintain event timelines and calendars.
- Handle expense reimbursements, check requests, invoice payments, and expense reconciliations.
- Support the planning and execution of Section events and projects.
- Perform additional administrative tasks as required.
Qualifications:
- High school diploma or equivalent.
- A minimum of three years in an administrative capacity.
- Proficiency in Microsoft Office Suite, QuickBooks, or similar accounting software, along with familiarity with customer management systems.
- Excellent communication and interpersonal abilities.
- Capability to work independently as well as collaboratively within a team.
- Strong attention to detail and accuracy.
- Flexibility and adaptability in a dynamic work environment.
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