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Administrative Operations Coordinator

2 months ago

Sacramento, California, United States International Rescue Committee Full time

Job Overview for Operations Specialist

The Operations Specialist is essential in delivering support services within the organization. This role encompasses a variety of administrative responsibilities, including managing incoming communications, welcoming clients and visitors, and providing technical assistance for office systems. Additionally, the Operations Specialist oversees logistical aspects of office facilities, such as supply procurement and management of IT, telecommunication, safety, and security measures. Key duties involve assisting in the organization of meetings, training sessions, and events, acting as a local operations contact.

Core Responsibilities:

  • Facilitate daily office operations, including opening and closing procedures
  • Provide administrative support for front office functions
  • Welcome and assist clients, visitors, and key stakeholders
  • Guide visitors to the appropriate personnel
  • Support client scheduling and payment processing
  • Oversee reception and copy room activities
  • Manage office supply inventory and coordinate deliveries
  • Assist with IT, communication, and safety-related issues
  • Support vendor management and procurement processes
  • Organize office events and meetings
  • Deliver general administrative support

Qualifications:

  • Preferred college degree
  • Minimum of 2 years of relevant experience
  • Proficient in technology with strong problem-solving capabilities
  • Exceptional communication and organizational skills
  • Able to thrive in a diverse, multicultural environment
  • Proficient in Microsoft Office Suite

Work Environment:

  • Standard office setting
  • Regular 5-day work week
  • Capability to lift items up to 25 lbs

Compensation and Benefits:

The organization provides a comprehensive benefits package, which includes retirement savings options, paid time off, insurance plans, and more. We are dedicated to promoting diversity and ensuring equal opportunity in employment.