Branch Office Administrative Assistant with Petrochem

1 month ago

Vancouver, Washington, United States ASRC Industrial Full time
About the Role

Petrochem is seeking a highly organized and detail-oriented Branch Administrative Assistant to join our Vancouver, WA branch office team. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our office, providing exceptional support to our staff, and contributing to the success of our projects.

Key Responsibilities
  • Enter employee hours into the payroll system with accuracy and efficiency.
  • Ensure timely submission of hours for weekly payroll, addressing any discrepancies with employees or managers.
  • Track man-hours for each project or job, providing regular reports on labor allocation and costs for project management purposes.
  • Maintain and update safety records, including incident reports, training logs, and safety meeting documentation.
  • Assist in coordination of safety training and ensure employees are compliant with necessary certifications and safety protocols.
  • Provide administrative support to the office, including answering phones, greeting and directing visitors, scanning, shredding, filing, and handling correspondence.
  • Order and maintain office supplies and equipment, scheduling and coordinating meetings and appointments as needed.
Requirements and Qualifications
  • High school diploma or equivalent required; postsecondary education considered a plus.
  • No experience necessary, as training will be provided; experience with payroll or safety coordination duties a plus.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with payroll software and timekeeping systems (experience with Vista or Keystyle a plus).
  • Strong organizational and multitasking abilities, excellent communication and interpersonal skills.
  • Attention to detail and accuracy in data entry.
About ASRC Industrial

ASRC Industrial and its operating companies are committed to equal opportunity in employment, providing a diverse and inclusive work environment. We offer competitive salaries and a range of benefits, including a generous PTO plan, paid holidays, medical, dental, vision, 401K, and more.

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