Senior Accounts Receivable Specialist

1 week ago

Washington, Washington, D.C., United States American Pharmacists Assoc Full time
Job Overview

Position: Senior Accountant, Accounts Receivable

Location: Washington, D.C.

The American Pharmacists Association stands as the foremost organization representing pharmacists across various practice environments in the United States, dedicated to the advancement of the pharmacy profession.

Our proficient team, alongside a robust volunteer leadership comprising experienced pharmacists, empowers us to provide essential guidance to pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians. We aim to ensure their success and fulfillment in their roles while advocating for improvements that benefit both them and their patients. From our headquarters, we equip members to excel at every career stage and in all pharmacy settings through premier continuing education, transformative events, innovative practice tools, and timely solutions to intricate challenges. Our commitment lies in aiding them to deliver exceptional patient care, gain deserved recognition, and operate within their full scope of practice. We advocate for pharmacists to have a voice in decisions impacting their future while underscoring their invaluable contribution to healthcare teams. Our mission is to facilitate the delivery of the highest quality patient-centered care by pharmacists.


Core Values

Collaboration: We aim to create impactful products and services rooted in trust and partnership throughout our organization. Success is achieved through flexibility, adaptability, open-mindedness, cooperation, and inclusivity.

Accountability: We adhere to the highest ethical standards, driven by equity, integrity, transparency, and personal responsibility. We manage organizational and human resources judiciously and advocate for our members and colleagues.

Respect: We are dedicated to understanding diverse perspectives and valuing our differences. We treat others with consideration, thoughtfulness, and empathy, while supporting and acknowledging one another.

Excellence: We strive to deliver high-quality, innovative, and top-tier products and services that provide significant value to our members and stakeholders. We foster a culture of continuous learning and improvement.

Key Responsibilities

As the Senior Accountant for Accounts Receivable, your responsibilities will include:

Accounts Receivable Management:

  • Daily processing of checks, lockbox payments, and credit card transactions.
  • Generating bi-weekly Accounts Receivable Aging Reports and communicating with budget managers.
  • Conducting monthly discussions with budget managers to review outstanding payments.
  • Quarterly reconciliation of Accounts Receivable balances with financial software.
  • Daily review and posting of Membership/PBD batches; investigating credits, overpayments, and unapplied payments.
  • Managing vendor ACH and credit card enrollments for receivables.
  • Running monthly aging and sales reports; sending notifications for overdue accounts.
  • Emailing monthly distributor invoices and overdue notices.
  • Processing daily distributor payments; recording inventory returns and resolving discrepancies.
  • Providing training on Accounts Receivable functions.

Fixed Assets Oversight:

  • Monthly addition of new assets to financial management software.
  • Maintaining cost schedules for assets under development.
  • Quarterly assessment and disposal of assets.
  • Calculating monthly depreciation and reconciling with the general ledger.
  • Preparing the Annual Personal Property Tax Return.

General Ledger Responsibilities:

  • Monitoring daily bank activities and preparing journal entries.
  • Recording and allocating bank and credit card fees quarterly.
  • Monthly reconciliation of copier and postage accounts.
  • Assisting with month-end close and year-end audit/tax preparation.
  • Supporting budgeting and document retention/destruction processes.

Candidate Profile
We are seeking individuals who possess:

Experience and Education:

  • A bachelor's degree in accounting is preferred; relevant experience may be considered in lieu of a degree.
  • A minimum of 5 years in a senior-level accounting role.

Required Skills and Abilities:

  • Proficiency in Microsoft Office365 (Word, PowerPoint, Excel, Outlook, SharePoint).
  • Strong expertise in financial software such as Microsoft Dynamics GP, Sage Intacct, and Sage Fixed Assets.
  • Excellent verbal and written communication skills.
  • Ability to effectively prioritize tasks, manage multiple responsibilities, and meet deadlines.
  • High attention to detail and commitment to confidentiality.
  • Customer service-oriented with strong interpersonal skills.

Work Arrangement: Hybrid model with in-office presence required on designated days.

Compensation and Benefits
The American Pharmacists Association offers a comprehensive compensation and benefits package that includes:

  • A competitive salary commensurate with experience.
  • Multiple medical plan options.
  • Basic dental and vision coverage.
  • Life, AD&D, and short-term disability insurance.
  • Contributions towards HSA accounts.
  • 401(K) plans with matching contributions.
  • Additional benefits including paid time off, pet insurance, and employee assistance programs.

The American Pharmacists Association is an equal opportunity employer and does not discriminate based on any protected characteristic.

Applicants must be authorized to work in the United States on a full-time basis.

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