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Design Administration Coordinator
1 month ago
Join the Capital Division at NYC Parks as a Design Administration Coordinator and be part of a team that manages the design, construction, and administration of capital projects to expand, improve, and revitalize public spaces.
About the RoleThis is a fast-paced and challenging role that requires strong organizational and communication skills. As a Design Administration Coordinator, you will assist the Director of Landscape Architecture Resources and Chief of Landscape Architecture in the management and guidance of the Landscape Architecture program.
Key Responsibilities- Coordinate and facilitate all phases of the internal schematic design review, manage meetings and agendas, communicate with other divisions, and assist with presentation preparation.
- Support the Design Administration Team, including the Public Design Commission Liaison, Specifications & Estimation Unit, Historic Preservation Unit, and Accessibility Coordinator.
- Maintain an archive of schematic presentations, agendas, meeting minutes, and other relevant records from design reviews.
- Assist with the management of the Design Resources drive, a toolbox of digital resources and reference materials designed to provide support and guidance to the Landscape Architecture teams.
- Prepare presentations, graphics, and visual aids for the Director of Landscape Architecture Design Resources and Chief of Landscape Architecture.
- Assist with management and editing standard templates, including the design presentation InDesign and PowerPoint templates.
- Process design phase milestones and monitor progress for tasks assigned to the office of the Chief of Landscape Architecture using Unifier and other project management tools.
- Provide support for the Deputy Commissioner's office as needed, including communication with other divisions, gathering and analyzing capital project data, creating visual materials, and other projects as assigned.
- Assist with Parks' Landscape Architecture continuing education program, coordinating logistics with presenters, drafting quizzes, facilitating remote, in-person, and hybrid meetings, and processing certifications.
- Research, schedule, and coordinate submissions to external design award programs.
- A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities in an area related to the duties described above.
- High school graduation or equivalent and six years of experience in community work or community-centered activities in an area related to the duties as described above.
- Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least one year of experience as described in 1 above.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.
