Executive Assistant to the Chief of Staff

3 weeks ago


Eugene, Oregon, United States Eugene School District Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief of Staff. The successful candidate will be responsible for managing the Chief of Staff's schedule, coordinating meetings, and handling confidential information.

Key Responsibilities
  • Provide high-level administrative support to the Chief of Staff, including managing schedules, coordinating meetings, and handling confidential information.
  • Manage the administrative operations of the office, including supervising support staff and coordinating logistics for visitors.
  • Develop and maintain record management systems for a variety of documents and apply retention guidelines.
  • Develop and maintain effective information tracking systems.
  • Develop and maintain statistical and other reports.
  • Provide support in the area of labor relations and collective bargaining.
  • Perform budget administration duties, including monitoring expenditures and preparing analysis and expenditure forecasts.
  • Participate in policy and procedure development and maintenance; coordinate policy updates.
  • Develop responses and compose letters for review and signature of the Chief of Staff.
  • Maintain calendars and coordinate schedules; keep Chief of Staff and Board of Directors apprised of time-sensitive issues.
  • Provide a variety of other executive support duties to the Chief of Staff and the Board of Directors.
Requirements
  • Considerable and progressively responsible secretarial experience, which includes at least three (3) years of executive-level support experience.
  • Demonstrated experience working in a multicultural and diverse work environment.
  • Graduation from a senior high school or equivalent and at least two (2) years of post-secondary education.
  • Training or experience in office management and project management experience preferred.
  • Bilingual proficiency and/or multicultural experience strongly preferred.
Working Conditions

This is a full-time position on the AD - 12 (twelve month) calendar. The successful candidate will be required to work in a fast-paced office environment and must be able to multitask and prioritize tasks effectively.

The Eugene School District 4J is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and supportive work environment that values diversity and promotes equity.



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