Automotive Billing Coordinator

1 week ago


Hammond, Indiana, United States Ross Downing Chevrolet, Inc. Full time
Job Overview

The Automotive Billing Coordinator at Ross Downing Chevrolet, Inc. plays a crucial role in managing the financial aspects of the dealership. This position is dedicated to ensuring precise and prompt reconciliation of financial records in collaboration with the sales department. Responsibilities include diligently monitoring financial transactions, processing agreements, and overseeing various schedules associated with inventory, lien purchase orders, and customer payments.

Key Responsibilities:
  1. Financial Record Reconciliation:
    • Ensure alignment of gross figures from sales transactions with accounting records.
    • Conduct monthly unit count verifications to maintain consistency between accounting and sales logs.
  2. Transaction Monitoring:
    • Validate that down payments and cash on delivery amounts are accurately recorded in the accounting system.
  3. Schedule Management:
    • Update and maintain schedules related to Inventory, We Owe, Lien Purchase Orders, Cash in Transit, and Cash on Delivery.
    • Ensure that all deposits applied to transactions are accurately reflected in the relevant schedules.
  4. Inventory Management:
    • Print and review inventory details during deal finalization to ensure accurate financial reporting.
    • Regularly generate schedules to avoid discrepancies in inventory accounts.
  5. Trade Folder Management:
    • Oversee trade folders containing vital vehicle information, including titles, Actual Cash Value, and other relevant documents.
  6. Lien Purchase Order Management:
    • Process trade-ins once deals are finalized and payments are confirmed.
    • Adjust transactions and commissions for any discrepancies in payoff amounts.
    • Collaborate with the sales manager for significant discrepancies prior to finalizing payments.
  7. Wholesale and Dealer Trade Billing:
    • Prepare bills of sale for wholesale transactions and necessary documentation for dealer trades.
    • Accurately post transactions in the accounting system, ensuring proper account allocation.
    • Follow up on incoming payments to ensure complete receipt of funds.
Preferred Qualifications:
  • Strong attention to detail with the ability to reconcile complex financial records.
  • Proficient in accounting software and Microsoft Office applications.
  • Excellent organizational skills for managing multiple schedules and transactions.
  • Effective communication skills for collaboration across departments.
  • Ability to work independently and as part of a team.
  • Knowledge of automotive dealership operations and financial processes is a plus.
Education and Experience:
  • High school diploma or equivalent required.
  • Education in accounting or finance is advantageous.
Benefits:
  • Comprehensive benefits package including 401k with company match, health, dental, vision, and life insurance options.
Equal Opportunity Employer:

Ross Downing Chevrolet, Inc. is an equal opportunity employer committed to fostering an inclusive environment for all employees.



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