Administrative Coordinator

1 day ago

Portland, Oregon, United States Morrison Child and Family Services Full time
Job Summary:

The Administrative Coordinator provides critical support to the daily operations and administrative functions of the Outpatient clinics. This role requires a high level of organization, attention to detail, and effective communication skills. The successful candidate will be responsible for coordinating with clinic and division leadership to develop and implement consistent practices and operations.

Key Responsibilities:
  • Models safe language and demonstrates appropriate boundaries with peers and clients. Intervenes and provides support when staff, clients or families are unsafe with language or behaviors.
  • Manages emotions and feelings in an appropriate and professional manner. Asks for help when needed.
  • Values and respects the ideas of the team. Teaches and models skills related to responsibility and accountability. Is accountable for all aspects of his/her job and practices good judgment.
  • Is present and punctual for work and/or meetings. Works well within a team environment, sharing credit and opportunities. Assists in managing the balance of work load for team members.
  • Shares decision making whenever possible. Uses a collaborative approach to problem solving.
  • Presents ideas effectively and clearly conveys thoughts. Values shared ideas and is open/receptive to feedback. Shares necessary and important information with supervisor/supervisees. Listens to others and communicates in a healthy, effective and respectful way.
  • Motivates others and maintains a positive outlook. Anticipates needs and helps develop future plans by proactive goal setting.
  • Coordinates with the Business Managers to ensure that the clinics have the appropriate administrative staffing, providing coverage as needed. Assists in coordinating workloads, schedules and priorities for clinics.
  • Assists with outpatient projects. Monitors and proactively manages medical billing claims, insurance authorizations, and benefit assignments, coordinating between the medical billing department and clinical staff as needed.
  • Manages time well by maintaining an accurate schedule, prioritizing tasks, and remaining organized.
  • Demonstrates flexibility and autonomy in tasks and schedules.
  • Provides support, leadership and training of clinic and outpatient administrative teams where necessary or requested. May also provide supervision of assigned employees in the absence of the Business Manager.
  • The Administrative Coordinator is required to provide support and coverage for office operations across multiple locations, including Portland, Beaverton, Milwaukie and Gresham.
Requirements:

  • A high school diploma or equivalent is required.
  • 1 year of experience in a leadership role.
  • 2 years of related experience.
  • Intermediate (advanced preferred) proficiency related to data bases, web-based environments, word processing, email, and spreadsheets.
Preferred Experience:

  • Experience coordinating with CCOs, medical billing, and conducting authorizations.
  • Previous use of electronic health record systems.
Physical Demands and Work Environment:

Physical Demands:

While performing the duties of this job, the employee frequently is required to sit, use hands and fingers, reach with arms; talk and hear. Occasionally this position requires walking, stooping, bending and lifting up to 30 pounds without assistance.

Work Environment:

While performing the duties of this job, the employee is exposed to a noise level of large groups of people. Possible exposure to communicable diseases which can encompass a variety of illnesses and infections, including tuberculosis, Hepatitis A, B, and C, infectious meningitis, and HIV. Exposure to upset, angry, severely traumatized or emotionally impacted children, adolescents and families.

We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.

Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.

Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).

  • Administrative Coordinator

    3 weeks ago

    Portland, Oregon, United States Morrison Child and Family Services Full time

    Job Title: Administrative CoordinatorMorrison Child and Family Services is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our programs, ensuring the smooth operation of our office, and maintaining accurate records.Key...

  • Administrative Coordinator

    2 weeks ago

    Portland, Oregon, United States Intellyk Inc Full time

    Job Title: Administrative Assistant IIJob Summary:We are seeking a highly skilled and organized Administrative Assistant II to join our team at Intellyk Inc. The successful candidate will provide exceptional support to our executives and teams, ensuring seamless day-to-day operations and contributing to the success of our global staff augmentation firm.Key...

  • Administrative Coordinator

    3 days ago

    Portland, Oregon, United States JobRialto Full time

    Job Summary:As an Administrative Assistant, you will provide comprehensive support through calendar management, meeting coordination, and the preparation of confidential documents. This role includes executing customer communications and general office management, while balancing and prioritizing multiple administrative requests.Key Responsibilities:Manage...

  • Administrative Coordinator

    3 days ago

    Portland, Oregon, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our department.Key Responsibilities:Manage daily administrative tasks, including handling incoming and...

  • Administrative Coordinator

    1 week ago

    Portland, Oregon, United States Providence Health & Service Full time

    Job Title: Administrative CoordinatorProvidence Health & Services is seeking an experienced Administrative Coordinator to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our inpatient and outpatient imaging procedures.Key Responsibilities:Coordinate procedures with nursing,...

  • Administrative Coordinator

    2 days ago

    Portland, Oregon, United States Morrison Child and Family Services Full time

    Job Title: Administrative Coordinator Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Morrison Child and Family Services. The successful candidate will be responsible for providing administrative support to our programs, including coordinating services, tracking reports, and ensuring youth case records are in...

  • Administrative Coordinator

    2 weeks ago

    Portland, Oregon, United States RemX Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant II to join our team at RemX. As a key member of our team, you will provide exceptional administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesManage calendars, coordinate meetings, and prepare materials for executives and teams.Provide...

  • Administrative Coordinator

    4 weeks ago

    Portland, Oregon, United States Urban League of Portland Full time

    About the PositionThe Administrative and Onboarding Coordinator will play a key role in establishing the Office of Community-led Police Accountability, a new oversight system for the City of Portland. This is a limited-term position, and the successful candidate will be responsible for providing administrative support to the Community Board for Police...

  • Administrative Coordinator

    3 days ago

    Portland, Oregon, United States eTeam Full time

    Job Title: Administrative Assistant IIJob Summary:We are seeking an experienced Administrative Assistant II to join our team at eTeam. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide calendar management and meeting coordination for the teamPrepare confidential...

  • Administrative Coordinator

    1 week ago

    Portland, Oregon, United States Portland Timbers Football Club Full time

    Administrative Assistant, Fan ExperienceThe Administrative Assistant will provide essential administrative support to the Fan Experience team, ensuring a seamless and exceptional experience for all staff. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.Key Responsibilities:Provide...

  • Administrative Coordinator

    2 weeks ago

    Portland, Oregon, United States Collaborative Vision LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Collaborative Vision LLC. The successful candidate will be responsible for managing the calendar and scheduling for our Director, who travels frequently between Oregon and Chicago.The ideal candidate will have excellent communication and coordination...

  • Administrative Coordinator

    2 days ago

    Portland, Oregon, United States Cal-Am Properties Inc Full time

    Job OverviewCal-Am Properties, Inc. is seeking a detail-oriented and organized Administrative Assistant to provide support to our management team and residents. This role involves a variety of administrative and clerical tasks, ensuring the smooth operation of our community office.Key ResponsibilitiesPrepare and edit business correspondence, reports, and...

  • Administrative Coordinator

    3 days ago

    Portland, Oregon, United States Kaiser Permanente Full time

    Job Summary:We are seeking a highly skilled Administrative Specialist III to join our team at Kaiser Permanente. This role will be responsible for independently planning and executing information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports.The successful candidate will execute workflow...

  • Administrative Coordinator

    4 weeks ago

    Portland, Oregon, United States Maine Medical Center Full time

    Job SummaryThis is a dynamic and fast-paced administrative role within the Dana Health Education Center. The ideal candidate will possess excellent customer service, communication, and organizational skills. A background in the hospitality industry is preferred. The successful candidate will be required to work on-site at the Dana Health Education Center.Key...

  • Senior Administrative Coordinator

    4 weeks ago

    Portland, Oregon, United States TriMet Public Transportation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide administrative support and coordination for our Transit Systems and Asset Support division.Key ResponsibilitiesProvide administrative support to departmental staff, including preparing reports, presentations, and other materials.Coordinate and schedule...

  • Administrative Coordinator

    3 days ago

    Portland, Oregon, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our department.Key Responsibilities:Administrative Support: Provide administrative support to our team,...

  • Administrative Coordinator

    3 weeks ago

    Portland, Oregon, United States MWH Full time

    Job SummaryMWH Constructors is seeking a highly skilled Administrative Assistant to support project work for the Portland Water Bureau project in Portland, OR. The successful candidate will provide administrative support to project teams, ensuring seamless project execution and exceptional client satisfaction.Key ResponsibilitiesSchedule appointments, update...

  • Administrative Coordinator

    2 days ago

    Portland, Oregon, United States LHH Recruitment Solutions Full time

    Job OpportunityLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our client's team in Portland, OR. The ideal candidate will provide administrative support to ensure efficient operation of the office.Key Responsibilities:Manage and organize office operations and procedures.Schedule and coordinate...

  • Administrative Coordinator

    2 weeks ago

    Portland, Oregon, United States Brown & Brown Full time

    Administrative Assistant OpportunityBuilt on meritocracy, our unique company culture fosters a collaborative environment where self-starters thrive. We are seeking a highly organized and proactive Administrative Assistant to join our team in Portland, OR.Key ResponsibilitiesManage schedules and coordinate meetings to ensure smooth daily operationsFacilitate...

  • Administrative Coordinator

    4 weeks ago

    Portland, Oregon, United States Emerald Staffing Full time

    About the RoleWe are seeking a detail-oriented and patient-centered Administrative Specialist to join our mental health team in Portland. This role plays a vital part in helping our patients access clinical care and requires a flexible individual with a positive mindset.Key ResponsibilitiesProvide exceptional patient-centered serviceSchedule appointments and...