Administrative Coordinator
6 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Collaborative Vision LLC. The successful candidate will be responsible for managing the calendar and scheduling for our Director, who travels frequently between Oregon and Chicago.
The ideal candidate will have excellent communication and coordination skills, with the ability to work independently and handle multiple tasks simultaneously. Proficiency with calendar management tools and remote communication platforms is a must.
Key Responsibilities:
- Manage and maintain the calendar for our Director, ensuring all appointments, meetings, and travel arrangements are scheduled efficiently.
- Coordinate and communicate effectively with internal and external stakeholders to ensure smooth scheduling and timely adjustments.
- Monitor and prioritize tasks to ensure that all deadlines are met and any scheduling conflicts are resolved promptly.
- Provide general administrative support as needed, including email management, document preparation, and other related tasks.
Qualifications:
- Proven experience as an administrative assistant or similar role.
- Exceptional organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and handle multiple tasks simultaneously.
- Proficiency with calendar management tools and remote communication platforms.
- Flexibility to accommodate time zone differences between Oregon and Chicago.
- Nice to have but not required: Understanding other languages like Russian, Spanish, etc..
About Us:
At Collaborative Vision LLC, we provide medically needed health care to adults and youth in custody at Multnomah County Jails and Juvenile Detention Facility. We are committed to providing exceptional services to our diverse community.
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