Administrative Support Specialist

2 weeks ago


Wakefield, Nebraska, United States Michael Foods Full time

Business Overview:

Michael Foods, Inc. is a leading food processing and distribution company with a strong presence in the industry. We offer exciting career opportunities across our organization, where you can enhance your skills, contribute to our success, and make a meaningful impact.

Location:

Our Wakefield facility is a key production site, serving as a flexible plant that produces a wide range of products, from whole pasteurized eggs to liquid, dried, hardboiled, and curds.

Job Summary:

The Receptionist plays a vital role in ensuring smooth operations within our organization. Key responsibilities include interacting with employees, vendors, customers, and guests, both in-person and through various communication channels. Administrative duties, such as managing incoming calls, organizing office logistics, handling mail, and ordering supplies, are central to the role.

Key Responsibilities:

  • Engage with stakeholders: Interact with employees, vendors, customers, and guests in a courteous and professional manner, whether in person or through written communication.
  • Administrative tasks: Perform tasks such as answering phones, copying, faxing, and maintaining organizational systems.
  • Mail and supply management: Handle mail distribution, manage UPS/FedEx shipments, and ensure adequate office supplies and refreshments.
  • Event coordination: Organize company events and support project initiatives as required.
  • Safety protocols: Uphold safety protocols as a core value, ensuring compliance with food safety standards, and report any concerns promptly.
  • Vending services: Collaborate with vending service providers to ensure vending machines are stocked appropriately with snacks and beverages, addressing any service issues promptly to meet organizational needs.
  • Egg donation management: Oversee the organization and tracking of egg donations, maintaining accurate records and coordinating logistics to support donors and recipients in compliance with relevant guidelines and confidentiality requirements.
  • Flexibility: Be available for overtime, holiday shifts, and adapt to evolving job demands.

Requirements:

  • Education: High school diploma or equivalent.
  • Technical skills: Proficient in basic office software (Word, Excel, Outlook), familiar with general office equipment, strong problem-solving abilities, and excellent communication skills (written and verbal in English; Spanish proficiency is preferred).
  • Soft skills: Detail-oriented, organized, able to multitask effectively, and capable of working both independently and collaboratively.
  • Confidentiality: Demonstrate discretion with confidential information and maintain a professional demeanor at all times.
  • Human resources support: Support human resources programs like orientation and special acknowledgments.
  • Sanitation and quality: Maintain sanitary conditions and ensure compliance with regulatory standards, adhering to quality practices and promptly reporting any issues related to food safety or product quality.


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