Office Administrator

9 hours ago


Wakefield, Massachusetts, United States Ultimate Staffing Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to join our team at Ultimate Staffing. The successful candidate will be responsible for managing day-to-day office operations, providing administrative support, and ensuring the smooth running of our office.

Key Responsibilities:
  • Manage front desk operations, including vendor coordination and customer service support.
  • Provide administrative support, including scheduling meetings, managing calendars, and maintaining office records.
  • Assist with onboarding new hires and internal staff communications.
  • Prepare and distribute reports on production, sales, and pipeline activities.
  • Assist with invoicing, resolve billing discrepancies, and support Accounts Receivable (A/R) and Accounts Payable (A/P) processes.
  • Maintain document libraries and ensure adherence to company policies and procedures.
Requirements:
  • Experience with Accounts Receivable and Accounts Payable processes.
  • Strong written and verbal communication skills.
  • Excellent time management skills with the ability to multitask and prioritize in a dynamic environment.
  • Proficiency in Microsoft Office 365 (experience with Adobe Pro and Workday is a plus).
  • Bachelor's Degree preferred but not required.
What We Offer:

As an Office Manager at Ultimate Staffing, you will have the opportunity to work in a fast-paced, dynamic environment and contribute to the success of our team. We offer a competitive salary and benefits package, including medical, dental, and vision coverage, flexible spending accounts, disability insurance, 401(k) with profit sharing, and life insurance.

We are an equal opportunity employer and welcome applications from all qualified candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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