Administrative Manager

1 week ago


Wakefield, Massachusetts, United States Ultimate Staffing Full time

**Job Summary**

Ultimate Staffing is seeking a highly organized and detail-oriented Administrative Manager to oversee day-to-day office operations and provide administrative support. This is a great opportunity for someone who is skilled in multitasking, enjoys working in a dynamic environment, and is passionate about delivering exceptional results.

**Key Responsibilities:**

  • Oversee office operations, including front desk management, vendor coordination, and customer service support
  • Provide administrative assistance, such as scheduling meetings, managing calendars, and maintaining office records
  • Assist in onboarding new hires and coordinating internal staff communications
  • Prepare and distribute regular reports on production, sales, and pipeline activities
  • Support invoicing processes, resolve billing discrepancies, and assist with Accounts Receivable (A/R) and Accounts Payable (A/P) functions
  • Maintain organized document libraries and ensure compliance with company procedures

**Requirements:**

  • Foundational experience with Accounts Receivable and Accounts Payable processes
  • Strong interpersonal communication skills, both written and verbal
  • Exceptional time management skills with the ability to multitask and prioritize in a fast-paced environment
  • Proficiency in Microsoft Office 365 (experience with Adobe Pro and Workday is a plus)
  • Bachelor's Degree preferred, but not required


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