Administrative Manager
1 week ago
**Job Summary**
Ultimate Staffing is seeking a highly organized and detail-oriented Administrative Manager to oversee day-to-day office operations and provide administrative support. This is a great opportunity for someone who is skilled in multitasking, enjoys working in a dynamic environment, and is passionate about delivering exceptional results.
**Key Responsibilities:**
- Oversee office operations, including front desk management, vendor coordination, and customer service support
- Provide administrative assistance, such as scheduling meetings, managing calendars, and maintaining office records
- Assist in onboarding new hires and coordinating internal staff communications
- Prepare and distribute regular reports on production, sales, and pipeline activities
- Support invoicing processes, resolve billing discrepancies, and assist with Accounts Receivable (A/R) and Accounts Payable (A/P) functions
- Maintain organized document libraries and ensure compliance with company procedures
**Requirements:**
- Foundational experience with Accounts Receivable and Accounts Payable processes
- Strong interpersonal communication skills, both written and verbal
- Exceptional time management skills with the ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office 365 (experience with Adobe Pro and Workday is a plus)
- Bachelor's Degree preferred, but not required
-
Administrative Supervisor
6 hours ago
Wakefield, Massachusetts, United States Ultimate Staffing Full timeUltimate Staffing Office Manager Job DescriptionWe are seeking a highly organized and dedicated Office Manager to join our team in Wakefield, MA. As an Office Manager, you will be responsible for managing day-to-day office operations, providing administrative support, and ensuring the smooth functioning of our office.Key Responsibilities:Manage office...
-
Administrative Operations Coordinator
4 weeks ago
Wakefield, Massachusetts, United States Cross Insurance Full timeWelcome to the Cross Family of Agencies. We value your skills and expertise. Administrative Operations Coordinator Administrative Operations Coordinators play a crucial role in delivering operational and administrative assistance to management and team members within a Cross branch or region. Key Responsibilities of an Administrative Operations Coordinator...
-
Office Administrator
9 hours ago
Wakefield, Massachusetts, United States Ultimate Staffing Full timeJob Title: Office ManagerWe are seeking an experienced Office Manager to join our team at Ultimate Staffing. The successful candidate will be responsible for managing day-to-day office operations, providing administrative support, and ensuring the smooth running of our office.Key Responsibilities:Manage front desk operations, including vendor coordination...
-
Administrative Support Specialist
3 weeks ago
Wakefield, Massachusetts, United States Armor Foreclosure Defense Full timeJob OverviewArmor Foreclosure Defense is seeking a dedicated Administrative Support Specialist to assist in the efficient management of daily office functions. The successful candidate will demonstrate a strong work ethic and the ability to handle a range of administrative tasks while maintaining composure under pressure. Attention to detail and a commitment...
-
Tax Operations Administration Lead
3 weeks ago
Wakefield, Massachusetts, United States Axzora Resourcing Full timeJob OverviewWe are seeking a Tax Operations Administration Lead to become a vital part of our team at Axzora Resourcing. This role is designed to provide comprehensive support to the Tax Division in a dynamic and rewarding setting. The successful candidate will take charge of coordinating business activities with tax administrators and collaborate closely...
-
Administrative Support Specialist
7 days ago
Wakefield, Massachusetts, United States Standex Engraving Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Standex Engraving Group. This part-time position offers a flexible schedule ranging from 15-25 hours per week onsite, ideal for individuals seeking a balance between work and personal life.Key ResponsibilitiesMonitor and manage office supply and...
-
Prophix Financial System Administrator
3 weeks ago
Wakefield, Massachusetts, United States Epsilon Full timeJob SummaryWe are seeking a highly skilled Senior Financial Business Systems Analyst to join our Financial Systems team at Epsilon. As a key member of our team, you will be responsible for the implementation and support of our financial planning and sales compensation functions.Key ResponsibilitiesImplement new technology and support existing solutions to...
-
Property Management Professional
1 week ago
Wakefield, Massachusetts, United States Beacon Hill Full timeAssociate Property Manager Job DescriptionWe are seeking a detail-oriented Associate Property Manager to join our team at Beacon Hill. This role will provide a comprehensive learning experience in property management, with full responsibilities for a designated portfolio.Key Responsibilities:Tenant Management: Prepare commencement letters, handle lease...
-
Wakefield, Massachusetts, United States Roman Music Therapy Services Full timeAt Roman Music Therapy Services, we harness the power of music to change lives, revealing hidden potential and opportunities for individuals across various age groups and abilities.We are currently in search of a dedicated and culturally attuned leader who is enthusiastic about strategic business advancement and sustainable development. The Administrative...
-
Property Management Professional
2 weeks ago
Wakefield, Massachusetts, United States Beacon Hill Full timeJob SummaryWe are seeking a detail-oriented Property Management Professional to join our team at Beacon Hill. As an Associate Property Manager, you will embark on a comprehensive learning journey in property management, working closely with our General Manager to develop and enhance your skills.Key ResponsibilitiesTenant Management: Prepare commencement...
-
Property Management Professional
1 week ago
Wakefield, Massachusetts, United States Beacon Hill Full timeJob SummaryWe are seeking a detail-oriented Associate Property Manager to join our team at Beacon Hill. This entry-level role provides full property management responsibilities for a designated portfolio, allowing you to work closely with the General Manager to develop and enhance your property management skills.Key ResponsibilitiesTenant Management: Prepare...
-
Backoffice Operations Manager
2 weeks ago
Wakefield, Massachusetts, United States Stellar Enterprises Full timeAt Stellar Enterprises, we are seeking a highly organized and detail-oriented Backoffice Operations Manager to join our team. As a key member of our operations department, you will play a crucial role in ensuring the smooth day-to-day functioning of our business.The ideal candidate will have excellent communication and interpersonal skills, with the ability...
-
IT Infrastructure Manager
4 weeks ago
Wakefield, Massachusetts, United States TÜV SÜD America Full timeJob OverviewThis is a full-time exempt role at TÜV SÜD America. Under the general supervision of the Director of IT, the position is responsible for overseeing Server, Storage, and Networking operations within the Americas Region. The individual will ensure that all systems are operational and that issues are addressed promptly across all locations. The...
-
Sales Compensation Manager
4 weeks ago
Wakefield, Massachusetts, United States Epsilon Full timePosition OverviewThe Sales Compensation Manager will report directly to the Senior Manager of Sales Compensation and will be responsible for overseeing the administration of sales compensation plans across multiple business lines. This position will include direct management of one or more sales compensation analysts, ensuring effective execution of...
-
IT Infrastructure Manager
4 weeks ago
Wakefield, Massachusetts, United States TÜV SÜD America Full timeJob OverviewThis is a full-time exempt role at TÜV SÜD America. Reporting to the Director of IT, you will oversee Server, Storage, and Networking operations for the Americas Region. Your primary responsibility will be to ensure system accessibility and resolve issues efficiently across all locations. You will also establish, implement, and communicate...
-
Care Manager
23 hours ago
Wakefield, Massachusetts, United States Eliot Community Human Services Full timeAbout the RoleEliot Community Human Services is seeking a highly motivated and organized Care Manager to join our Behavioral Health Division. As a Care Manager, you will play a critical role in providing comprehensive care to adults with psychiatric disabilities.Key ResponsibilitiesPromote hope and empowerment through individualized support and...
-
IT Infrastructure Operations Manager
4 weeks ago
Wakefield, Massachusetts, United States TÜV SÜD America Full timeJob OverviewThis is a full-time exempt role at TÜV SÜD America. Under the guidance of the Director of IT, the position focuses on managing Server, Storage, and Networking across the Americas Region. The primary responsibility is to ensure that all systems are accessible and issues are resolved efficiently across all locations. This role also involves...
-
Fleet Management Coordinator
4 weeks ago
Wakefield, Massachusetts, United States TÜV SÜD America Full timePosition OverviewFleet Management CoordinatorWe are seeking a dedicated Fleet Management Coordinator to become a vital part of our team at TÜV SÜD America, Inc. This position entails overseeing all company-owned and leased vehicles across various legal entities in North America and beyond. Collaborating with the Procurement team, you will liaise with...
-
Backoffice Operations Manager
2 weeks ago
Wakefield, Massachusetts, United States Stellar Enterprises Full timeAt Stellar Enterprises, we are seeking a highly organized and detail-oriented Backoffice Operations Manager to join our team. As a key member of our operations department, you will play a crucial role in ensuring the smooth day-to-day functioning of our business.The ideal candidate will have excellent communication and interpersonal skills, with the ability...
-
Commercial Lines Account Manager
2 days ago
Wakefield, Massachusetts, United States World Insurance Associates, LLC. Full timeJob Title: Commercial Lines Account ManagerWe are seeking a highly skilled Commercial Lines Account Manager to join our team at World Insurance Associates, LLC.Job SummaryThe Commercial Lines Account Manager will be responsible for managing a high-volume book of insurance business, ensuring all required tasks are completed accurately and on-time. This...