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HR Administrative Specialist

2 months ago

Sacramento, California, United States Pacific ExecSearch Full time
Job Overview

We are seeking a Human Resources Coordinator for a reputable non-profit organization. This position is a contract-to-hire opportunity that requires onsite presence. The organization provides a comprehensive benefits package, which includes medical, dental, vision, and a retirement plan with company matching. Additional benefits include paid vacation, sick leave, 11 paid holidays, tuition reimbursement, professional development, and opportunities for career advancement. Compensation: $23-$25/hour based on experience.

The Human Resources Coordinator will handle various administrative and clerical tasks, such as pre-employment background checks and onboarding of new hires. Responsibilities also include entering data into the HR database and maintaining a variety of personnel files, as well as compiling data for routine and special reports. The role involves providing initial assistance to employees regarding policies and procedures.

Key Responsibilities:
  • Manage pre-employment and onboarding processes
  • Create and maintain personnel files
  • Update and maintain HRIS with employee information
  • Audit fingerprint clearance records and implement necessary corrections
  • Process employment verifications
  • Develop and update HR forms
  • Order and manage departmental supplies
  • Document meeting minutes
  • Compile and maintain various informational packets, both physical and electronic
  • Sort and distribute HR department mail
  • Prepare reports
  • Code and secure approval for pre-employment invoice processing
  • Provide basic guidance on HR policies and procedures to staff
  • Coordinate and facilitate HR-related training sessions, including New Employee Orientation
  • Design and deliver training for employees and management in relevant areas
  • Assist in organizing and facilitating additional training sessions
  • Lead the Employee Recognition Committee, ensuring compliance with company policies and employment laws
  • Cross-train and provide backup support for other HR roles
Qualifications:
  • High school diploma or GED is required; a Bachelor's Degree in Human Resources or a related field is preferred
  • 1-2 years of recent experience in a corporate HR environment is required
  • Experience with Paycom is preferred
  • Strong attention to detail and ability to follow through
  • Intermediate proficiency in Word, Excel, PowerPoint, email, and HRIS systems is necessary
  • Excellent verbal and written communication skills
  • Strong interpersonal and customer service abilities
  • Familiarity with local, state, and federal employment laws
  • Ability to maintain confidentiality at all times
Meet Your Recruiter

Elizabeth Mann