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Administrative Assistant IV

2 months ago

Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time
Job Title: Administrative Assistant IV (Front Desk Receptionist)

The Office of Court Administration is seeking a highly skilled and experienced Administrative Assistant IV to join our team as a Front Desk Receptionist. This role will provide administrative support to the Human Resources team and be responsible for managing the front desk and performing various administrative tasks.

Key Responsibilities:
  • Provide exceptional customer service to staff, stakeholders, and agency management
  • Manage the front desk, including receiving and directing visitors, answering phone calls, and distributing mail
  • Perform administrative tasks, such as preparing documents, maintaining records, and coordinating meetings
  • Assist with scheduling interviews, preparing meeting materials, and setting up meeting spaces
  • Maintain confidentiality and handle sensitive information with discretion
  • Perform related work as assigned and comply with all OCA policies
Requirements:
  • Graduation from high school or GED
  • Three years of experience performing clerical or administrative support work
  • Proficient in Microsoft Outlook, Word, and Excel
  • Preferred qualifications include an associate's degree or 60 college hours from an accredited college or university, experience working for a state agency or judicial entity, and experience using Microsoft SharePoint
Working Conditions:
  • Operates standard office equipment
  • Performs sedentary office work
  • May be required to move equipment or other materials weighing up to 20 pounds

The Office of Court Administration is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or in the provision of services. If you are interested in this opportunity, please submit your application through the state's job portal.