Membership Meeting Coordinator

3 weeks ago


Phoenix, Arizona, United States City Property Management Full time
Job Title: Membership Meeting Coordinator

City Property Management is seeking a highly organized and detail-oriented Membership Meeting Coordinator to join our team. As a key member of our property management team, you will be responsible for orchestrating HOA membership meetings and elections, ensuring compliance with governing documents.

Key Responsibilities:

  • Train and onboard new board members in the board portal system
  • Conduct virtual training sessions for board members on portal operation
  • Comply with Corporate Transparency Act (CTA) using provided software
  • Read and understand governing documents
  • Schedule and conduct prep meetings with managers
  • Set up meetings in CityCync, including adding relevant dates, inputting board terms for election, and including additional voting items
  • Prepare and mail Solicitation of Candidates, adding to CityCync mailer system
  • Process candidate information and resumes in the annual meeting system
  • Establish relationships with prospective board members
  • Confirm candidate eligibility according to governing documents
  • Prepare and mail meeting notices, adding to CityCync mailer system
  • Manage voting rights suspensions based on delinquency and violation history (if required)
  • Process absentee ballots
  • Prepare meeting materials for community managers
  • Attend meetings as needed
  • Update board member information and send welcome emails to new members
  • Follow up on voted items, ensuring proper documentation
  • Scan and upload meeting documents to CityCync
  • Close meetings in the system

Requirements:

  • High school diploma
  • Excellent verbal and written communication skills
  • Proficiency in computer systems, email, and calendar management
  • Ability to establish and maintain positive working relationships with employees, clients, and the general public
  • Ability to maintain confidentiality of privileged information
  • Capacity to work independently and meet strict deadlines
  • Punctuality
  • Ability to type at least 50 words per minute
  • Experience in compliance preferred
  • Experience in HOA management preferred

Perks and Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Paid federal holidays
  • Professional development assistance
  • Employee referral program

Pay:

  • $22 - $24 / hour


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