Membership Meeting Coordinator
3 weeks ago
City Property Management is seeking a highly organized and detail-oriented Membership Meeting Coordinator to join our team. As a key member of our property management team, you will be responsible for orchestrating HOA membership meetings and elections, ensuring compliance with governing documents.
Key Responsibilities:
- Train and onboard new board members in the board portal system
- Conduct virtual training sessions for board members on portal operation
- Comply with Corporate Transparency Act (CTA) using provided software
- Read and understand governing documents
- Schedule and conduct prep meetings with managers
- Set up meetings in CityCync, including adding relevant dates, inputting board terms for election, and including additional voting items
- Prepare and mail Solicitation of Candidates, adding to CityCync mailer system
- Process candidate information and resumes in the annual meeting system
- Establish relationships with prospective board members
- Confirm candidate eligibility according to governing documents
- Prepare and mail meeting notices, adding to CityCync mailer system
- Manage voting rights suspensions based on delinquency and violation history (if required)
- Process absentee ballots
- Prepare meeting materials for community managers
- Attend meetings as needed
- Update board member information and send welcome emails to new members
- Follow up on voted items, ensuring proper documentation
- Scan and upload meeting documents to CityCync
- Close meetings in the system
Requirements:
- High school diploma
- Excellent verbal and written communication skills
- Proficiency in computer systems, email, and calendar management
- Ability to establish and maintain positive working relationships with employees, clients, and the general public
- Ability to maintain confidentiality of privileged information
- Capacity to work independently and meet strict deadlines
- Punctuality
- Ability to type at least 50 words per minute
- Experience in compliance preferred
- Experience in HOA management preferred
Perks and Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Paid federal holidays
- Professional development assistance
- Employee referral program
Pay:
- $22 - $24 / hour
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